The institution operates and maintains physical facilities, both on and off campus, that appropriately serve the needs of the institution's educational programs, support services, and other mission-related activities. (Comprehensive Standard 3.11.3)
Longwood University is committed to operating and maintaining physical facilities, both on and off campus, that appropriately serve the needs of the institution's educational programs, support services, and all mission-related activities. As noted in the most recent land survey, Longwood controls 339 acres of land and more than 2 million gross square feet of space in Farmville, Virginia, as well as a 662-acre farm in West Moreland County, Virginia. Longwood is a residential institution that provides housing to 75% of its student body. The campus's facilities are neatly organized and create an easily navigated and pedestrian-friendly community.
As recorded in the Longwood University Building Gross Square Feet 2003-2009 list, the University currently has 33 educational and general fund buildings that support academic, administrative, and facility operations; 24 auxiliary buildings that support student services, intercollegiate athletics, and miscellaneous operations; 5 buildings that support both educational and auxiliary service needs; 11 on-campus residence halls; and 3 off-campus apartment communities. Since 2003 the University has acquired, built, and renovated facilities that support academics, student housing, recreation, intercollegiate athletics, and dining, as well as meeting space. The gross square footage of campus buildings has increased by 50%. This report focuses on the substantial physical growth and renovation of university facilities since 2003.
In order for Longwood's facilities to perform at a high level and meet the needs of the growing campus, in 2005 the Board of Visitors directed the administration to retain a consultant to perform a review and study of the Facilities Management Services and Capital Planning and Construction departments. The assessment evaluated the current organization, staffing and resource levels, and processes. A number of recommendations from the assessment have been implemented. Some that are mentioned in this narrative include: reorganization and addition of divisions within Facilities and Capital Planning, implementation of a work-order system, establishment of a preventive maintenance program, completion of a comprehensive campus master plan, and adoption of campus construction standards. This assessment helped provide valuable information to improve Longwood's facility operations in order to better meet the needs of the campus.
In 2008 Longwood adopted the Vision 2020: The Comprehensive Campus Master Plan. The 2020 Master Plan Video (.wmv file) provides a brief overview of the proposed changes to the campus. The plan is based on an analysis of space, operational, and programmatic needs. It suggests new building sites, adaptive re-use, building replacement, greening initiatives, and circulation patterns for the University through 2020. The University also adopted a Stormwater Management Master Plan in 2008. The plan provides a stormwater management system for current and future facility construction.
Design Guidelines and Construction Standards developed in 2008 ensure that high quality standards are applied consistently to all construction and renovation projects. The standards require that all projects take into consideration the long-term needs of the institution, as well as the user-generated goals for the programs, services, and activities being supported by the project.
Longwood maintains an on-going Six Year Capital Plan that is revised and submitted for legislative review and funding every biennium. The 2009 plan outlines capital project budget requests through 2014 and totals more than $327 million. The Maintenance Reserve Report is an annual report submitted for legislative review and funding for maintenance projects. The 2009 submission includes 44 projects that total more than $9 million. The report is based on the Facility Inventory Condition and Assessment System (FICAS) software that manages, prioritizes, and provides costs for the campus's maintenance needs. FICAS is also used for tracking and managing the University's deferred maintenance. The Hiner Maintenance Requirement List Report taken from FICAS reflects maintenance requirements for all state- owned buildings.
Space that is owned or leased by Longwood University is managed by the Space Planning and Management Committee. The committee is comprised of the University's vice presidents as voting members plus four non-voting members and is responsible for decisions regarding space allocations and configuration changes to meet the needs of programs, services, and activities at Longwood. The Space Allocation and Assignment Policy and Space Configuration Management Policy help the committee establish priorities and manage space from a university-wide perspective.
The goal of Longwood's facilities management organization is to provide and maintain physical facilities in order to meet the functional and aesthetic needs of the University. The facilities management organization is comprised of three departments: Physical Plant, Landscaping and Grounds Management, and Housekeeping.
The physical plant department is responsible for the routine and preventive maintenance of Longwood's real property, as well as utilities and energy management. The physical plant work-force is comprised of 52 full-time and seasonal employees who are organized by trades. A computerized work-order system (Maximo) processes campus requested routine work orders and generates preventive maintenance work orders every week. Preventive maintenance addresses maintenance issues and helps ensure that all equipment and facilities are kept in proper working order.
Longwood has been very proactive with its energy management initiatives. In 2009, the University adopted and implemented an Energy Management Program that strives to meet and exceed the University's commitment to minimizing its energy consumption, environmental impact, and energy expenditures so as to provide the greatest value possible. Through technical analyses, self audits, new technology implementation, and staff educational development, the Energy Management Program seeks to provide a comprehensive service that will propel Longwood University to the forefront of efficient operation in both its current and future endeavors. A new heating plant, scheduled to be completed in summer 2010, will further increase Longwood's energy efficiency and better meet the heat and hot water demands of the growing campus.
Landscaping and Grounds Management
The landscaping and grounds division is responsible for the upkeep and proper care of all campus turf, shrubs, flower beds, and trees, as well as masonry repairs and litter removal. The landscaping and grounds work-force is comprised of 13 full-time and 10 seasonal employees. The Landscaping and Grounds Management Strategic Plan was adopted in 2008 and provides guidance to the division on how to proactively care for and maintain campus grounds in order to meet the needs of campus programs, services, and activities. Additional planning and management documents that have been developed to guide landscaping and grounds management are the Arboriculture Management Plan, the Flower Gardens Management Plan, and the Turf Management Plan.
The housekeeping division is responsible for the interior cleanliness of campus facilities as well as trash removal and recycling collection. The division has implemented the use of environmentally friendly cleaning products in all campus buildings. This service is provided by a contracted company (ARAMARK). In the mid-1990s Longwood began transitioning away from internally managing housekeeping and began utilizing ARAMARK's services. In 2002, budget restructuring motivated the University to complete the transition. ARAMARK provides one manager, four supervisors, and 38 housekeepers to care for the campus. The 2008 Facilities Satisfaction Survey shows that 83% of survey respondents were satisfied with the cleanliness of their facilities. This percentage is up from 74% in 2006.
Facilities Management Satisfaction
The 2008 Facilities Satisfaction Survey was conducted in May and June 2008. The survey is administered every two years. It is sent to a list of building managers, staff who have submitted work orders through the work order center within the past six months, and a list of all departmental and deans' administrative assistants. A total of 66 staff were asked to participate in the survey, with a 70% response rate. The survey evaluated the work order center, maintenance, landscaping and grounds, motor pool, and custodial services. The results of the survey showed that 98% of the users were pleased by the level of service they were receiving from facilities. This is up from 89% in 2006.
New and Renovated Facilities
Longwood University has been very busy constructing and renovating facilities to meet the needs of the campus. The University is perpetually working to improve campus buildings so that academic programs, support services, and all mission-related activities are fully supported by their facilities and operate seamlessly within their environment. Since 2003 the University has rebuilt two buildings, taken on the management of three apartment communities, constructed six new facilities, renovated six facilities, and is currently in the process of renovating or building five additional facilities.
The University suffered a fire in 2001 that destroyed Ruffner Hall and Grainger Hall, both academic buildings. After assessment of the damages, it was decided to rebuild these facilities. Grainger Hall was rededicated and reopened in August 2003 with 27,712 gross square feet of space. It provides 12 electronic classrooms, a computer lab, an electronic language lab, and faculty offices. The facility now exclusively houses the Department of English and Modern Languages. In 2005, The Departments of History, Political Science, and Philosophy; Mathematics and Computer Science; Sociology, Anthropology, and Criminal Justice Studies; and Psychology moved into the new Ruffner Hall. The facility is 80,926 gross square feet and provides 22 electronic classrooms, 63 faculty offices, and 28 administrative offices.
In 2005, the University opened the Chichester Science Center. It provides over 70,000 gross square feet of modern instruction, research, and administrative space for the Department of Biological and Environmental Sciences as well as the Department of Chemistry and Physics. The new building offers 18 electronic lecture rooms and teaching labs, including a geographic information systems lab and a computer lab. There are also 14 research spaces, 36 faculty offices, and a greenhouse.
In 2009, the Center for Communication Studies and Theatre was opened. It supplies 41,983 gross square feet of academic space and includes a flexible black box and studio theatre ideal for teaching modern stage lighting, sound, and production. The facility also offers a scene shop, a costume shop, a drafting lab, and faculty offices.
The University broke ground on the Bedford Hall addition and renovation project in 2009. The construction will modernize the current art facilities by renovating the existing 26,242 square foot building, originally built in 1970, and adding a proposed 48,620 gross square feet of academic classroom, office, and lab space.
Currently, Longwood is in the process of renovating the third floor of Stevens Hall to accommodate the University's new nursing program. Faculty offices and classrooms on the second floor are completed. By fall 2010 both the health assessment and fundamentals labs will be operational and servicing classes. The Clinical Simulation Learning Center will provide hands-on learning experiences in an environment that is realistic, but without risk to real patients. Using full-size electromechanical human patient simulators in environments outfitted as hospital rooms, intensive care units, or other healthcare sites, nursing students will practice assessment, decision-making, and nursing skills in a safe environment.
Longwood University recognizes the important role housing plays in meeting the needs of its students. A full-time professional, the residence education coordinator (REC), supervises a number of specially trained undergraduate resident assistants (RAs) who work to foster a safe living and learning environment. In addition to more than 2,000 traditional suite-style residence hall bed spaces distributed among eight main campus buildings, three apartment communities house as many as 948 upperclass students. A full-time apartment manager serves as a liaison between the Office of Residential and Commuter Life and the Longwood Real Estate Foundation, which owns the apartment properties. This employee ensures that all daily facility management issues are addressed in a timely manner. All residential areas receive 24-hour emergency maintenance and housekeeping service.
- Wheeler Hall was renovated in 2006-07. The facility provides a residence for 181 students. The rooms are suite style in design with two rooms sharing one bathroom. There are study lounges on all floors except the first floor, with floors one and three having a large center lounge equipped with a full kitchen.
- Cox Hall was renovated in 2007-08. The facility provides a residence for 188 students. The renovation included a backyard terrace, updated plumbing and electrical systems, air conditioning, enhanced common areas, and a state-of-the-art meeting room.
- Lancer Park is a Longwood-managed apartment and townhouse community located 0.6 miles fromLongwood's campus. It houses258 students in one ofthree different housing formats: four-bedroom apartments, four-bedroom townhouses, and two-bedroom apartments. Residents enjoy a variety of community amenities including the Lancer Park Clubhouse, which houses the REC office, gym,study rooms, pooltable, and community living room.
- Longwood Landings at Midtown Square is a Longwood-managed apartment community on the edge of campus that is home to 408 sophomores, juniors, and seniors. There are two apartment designs to choose from: studio apartments and four-bedroom apartments. Both include a full kitchen and washer/dryer. There is also a spacious lounge area furnished with a large screen TV and a pool table.
- Longwood Village is a Longwood-managed apartment community located two miles from campus that is home to 282 upperclass students. All apartments offer a floor plan with three private bedrooms and baths as well as a fully equipped kitchen. The clubhouse offers a pool, movie theatre, fitness center, and game room.
Recreation and Intercollegiate Athletic Facilities
Campus recreation and intercollegiate athletics both serve important roles at Longwood. The physical health of students is enhanced by providing state-of-the-art facilities for exercise and participation in intramural sports. In 2007 the University's athletic program transitioned from National Collegiate Athletic Association (NCAA) Division II to Division I. Several additions and upgrades to athletic facilities have been made to accommodate new requirements and enhance the performance of Longwood athletes.
- Willett Hall, home to Longwood basketball, features four locker rooms, a training room, a weight room, a swimming pool, and other facilities for intercollegiate athletics. Since 2003 the facility has received numerous upgrades, including a renovated concession area, a new gymnasium floor, chair-back seating and bleachers in the gymnasium, as well as enhancements to the team locker rooms. In 2008, a new 2,600 assignable square foot facility was added onto Willett Hall to accommodate the Athletic Training Center. It contains areas for treatment and rehabilitation, and a physician exam room.
- The Health and Fitness Center, which opened in August 2007, is a 75,000 gross square foot LEED (Leadership in Energy and Environmental Design) gold facility that is the indoor hub for recreation and fitness activities. The facility features more than 8,500 assignable square feet of cardiovascular and strength training space; two group fitness studios; three gymnasium courts for basketball, volleyball, badminton, indoor soccer, and other informal, intramural or sport club activities; two racquetball courts; a one-eighth mile track; and a 30 foot high climbing wall. The Health and Fitness Center also houses the offices of Campus Recreation, the Student Health Center, and the Counseling Center.
- The Lancer Park Recreational Sports Complex became available for use in March 2009. It added two lighted multipurpose fields that are solely used for informal recreation, sport clubs, and intramural sports. The complex includes a 160,000 square foot Bermuda grass field with a softball diamond and an 80,000 square foot in-fill artificial turf field. Additionally, a nine-hole disc golf course and walking trail are part of the complex. Future development will include a permanent facility for storage, rest rooms, and office space, and an additional nine holes for the golf course.
- The Longwood Estate Athletics Complex is a multi-field complex that serves as home to Longwood soccer, field hockey, and women's lacrosse. The $5.5 million project opened during spring 2006 and features a Bermuda natural grass turf field for men's and women's soccer along with an adjacent synthetic turf field for field hockey and women's lacrosse. Each field has permanent lighting, scoreboard, and spectator bleacher seating for approximately 350. Support structures include press boxes, ticket booths, restrooms, and a concession area.
- The home to Longwood baseball, the Charles Buddy Bolding Stadium, was dedicated in October 2009. Permanent lighting and a complete drainage system were installed during spring 2007. A new clubhouse/locker-room facility was completed during summer and fall 2008.
- The home to Longwood softball is Lancer Field, completed in February 2007. Lancer Field seats approximately 300 with an air-conditioned press box, full field drainage, an automatic sprinkler system, in-ground dugouts, new fencing, new permanent lighting, warning track, and a batting cage. Both in-ground dugouts are built with a natural wood grain finish and include restrooms, bat racks, and water fountains. A clubhouse and locker-room facility, auxiliary training facility, and public restrooms were completed during summer 2008.
- Tabb Hall is scheduled to become the home of the athletic department in March 2010. This space is being renovated from a residence hall into the department office complex.
- The old gymnasium in Iler Hall is currently being renovated to become a weight training facility for intercollegiate athletics and the Department of Health, Recreation and Kinesiology. This 4,300 assignable square foot space will include strength training stations, cardiovascular equipment, and athletic performance space. The project will be completed by summer 2010.
Gathering and Multi-Use Spaces
Longwood believes that meeting and gathering spaces are vital to support the needs of academic programs and other mission-related activities. Gathering spaces help provide an environment that fosters student learning, scholarship, and achievement.
In 2003 Longwood completed Brock Commons. The project developed a central spine for campus by converting Pine Street into a pedestrian pathway. This addition greatly improved pedestrian navigation as well as the overall aesthetics of the campus. Brock Commons has become a central gathering space for faculty, staff, and students.
The University completed the first phases of the Blackwell Hall renovation in 2009. The first floor level has been transformed into a modern conference center offering 23,000 gross square feet of meeting and gathering space. Blackwell Hall offers a ballroom for larger events and educational programs as well as smaller rooms for more intimate events or academic meetings.
The Jarman Hall renovation began in 2009 and is revamping the entire 26,550 gross square foot facility. When complete, in late summer 2010, the facility will offer a modernized stage and auditorium area capable of accommodating more than 1,000 guests. The project will also improve the heating, ventilating, and air-conditioning efficiency and add an elevator to meet Americans with Disabilities Act regulations.
Longwood University Dining Services are provided by ARAMARK and offer a variety of dining options. Dorrill Dining Hall is the primary dining facility and is located in the center of the campus. New additions to the traditional dining options include a sushi bar and "Outta Here," which offers quick-serve food to those who have little time or are on the run. Longwood Catering is also headquartered in the Dorrill Dining Hall and offers services which range from simple coffee breaks to elegant receptions. Other dining options are:
An important aspect of operating and maintaining adequate facilities is providing access to the appropriate technology. All students are required to have laptops and may take advantage of hard-wired internet connections in the residence halls as well as wireless access in academic buildings and many other places on campus. Since 2004 the University has added four new computer labs that are open for walk-in student use as well as classroom instruction. There are nine computer labs on campus that offer a wide variety of software. Longwood has two distance education classrooms with VTEL 5000 dual processor videoconferencing capabilities. The University also utilizes Blackboard to support the distance education needs of online and hybrid classes. The Wimba Live Classroom allows faculty to collaborate in real time with students, incorporate audio and video, hold virtual office hours, import PowerPoint slides, and use prerecorded sessions for future semesters. Additionally, Longwood has 110 electronic classrooms and ten conference spaces with permanently installed instructor stations. These classrooms, computer labs, and meeting spaces all provide desktop computer equipment with interactive pen display, multi-media capabilities, and a visual presenter, all controlled by the touch of a button on the computer screen.
Information and Instructional Technology Services (IITS) has outgrown its current facility in Coyner Hall. Therefore the campus has requested the renovation of French Hall, 42,324 gross square feet, to create a new Technology Center. When funded, IITS will gain unified office space for all of its employees; a larger communications facility to house the campus network, phone system, and servers; training facilities for employees; better support areas for desktop and laptop repair; and space for web-based or internet courses in support of distance education.
Off-Campus Academic and Service Facilities
Longwood University has off-campus academic and service facilities in Farmville and throughout Virginia. The facilities are appropriately located and operated to meet the mission of the programs they support. Through their contribution to student learning and as catalysts for regional prosperity and advancement in their communities, the off-campus academic and service facilities are directly aligned with the mission and values of Longwood University.
- The Longwood Center for Communication, Literacy and Learning (LCCLL) occupies 4,000 gross square feet of landlord-managed space in downtown Farmville, Virginia. It is appropriately located in the community in order to meet its mission of providing student and professional services to children, adults, and families in Southside Virginia. The center offers tutoring services for students in a variety of subjects. Graduate students in the communication sciences and disorders program perform screenings and evaluations of patients who may be experiencing speech or hearing issues.
- The Longwood Center for the Visual Arts (LCVA), located in downtown Farmville, was recently renovated. The center provides student learning opportunities as well as services to the community, with permanent and temporary exhibition galleries as well as an education center. It is home to numerous art exhibits and collections, including special exhibits of senior art student work, and entertains thousands of school children and other patrons each year.
- Hull Springs Farm (HSP) is located in Westmoreland County on Virginia's Northern Neck. It is situated between two tributaries to the Potomac River and is just a short distance from the Chesapeake Bay. The property has approximately 8,400 feet of shoreline along Glebe and Aimes Creeks. HSP offers areas for people to gather, learn, prepare meals, and study. It also provides overnight accommodations for up to 36 people. The farm is used for classes,academic and extra-curricularfield trips, workshops,retreats, and team-building exercises. It is also a site of undergraduate research conducted by Longwood students.
- The Institute for Teaching through Technology and Innovative Practices (ITTIP), located in South Boston, Virginia, is an outreach and educational program that helps teachers integrate technology and research-based best practices into schools. The ITTIP serves primarily 25 public school divisions extending from Patrick County eastward to the city of Franklin and as far north as Buckingham County and Colonial Heights. The South Boston location makes accessing and working with these central and southern Virginia localities very convenient.
- The Small Business Development Center (SBDC) is a partnership program with the U.S. Small Business Administration that provides assistance and training to help small business owners and potential owners make sound decisions for the successful operation of their businesses. The SBDC serves 20 counties and six independent cities in south central Virginia, offering individual, confidential counseling and sponsoring workshops, conferences, and courses at various locations in its service area. Longwood operates five SBDC office locations: Farmville, South Boston, Martinsville, Petersburg, and Danville.
It is important that Longwood meet the physical facility needs of today's campus without preventing future generations from being able to meet their needs. The concept of sustainability directly links to Longwood's strategic plan. In order to achieve superior performance, have a distinctive impact, and embrace responsible stewardship, the University has made a commitment to sustainable operations. Longwood understands that water and energy usage, recycling, and green construction are all vital to the campus. The Sustainability Strategic Plan was adopted in 2008 and outlines goals for energy use, water protection, and waste minimization in campus operations. The University has also adopted an Environmental Protection Policy that provides guidance on reducing the environmental impacts of campus operations.
|Name of Document
|ARAMARK Organizational Chart
|Arboriculture Management Plan
||Arboriculture Management Plan.pdf
|Athletic Offices Renovation, Project Request Justification (2005)
||Athletic Offices Documents.pdf
|Athletics Complex (Lancers website)
||Athletics - Athletics Complex.pdf
|Bedford Hall Renovation, Project Request Justification (2005)
||Bedford Hall Documents.pdf
|Blackwell Hall Renovation (Campus Impact website)
|Brock Commons, Campus Master Plan, Parking Plan and Design Guidelines (brochure)
|Center for Communication Studies and Theatre (press release, 9/17/09)
||Comm Center 2009.pdf
|Charles Buddy Bolding Stadium (Lancers website)
||Athletics - Bolding Stadium.pdf
|Chichester Science Center (press release, 11/21/05)
||Science Center 2005 (2).pdf
|Cleaning Green (Think Green - Act Green! website)
|Clinical Simulation Learning Center (Nursing Program website)
|Computer Labs (IITS website)
||ITS Computer Labs.pdf
|Cox Hall (RCL website)
||RCL Cox Hall.pdf
|Design Guidelines and Construction Standards (2008)
|Dining Options - Chick-fil-A
|Dining Options - Energy Zone
||Dining Energy Zone.pdf
|Dining Options - Java City
||Dining Java City.pdf
|Dining Options - Lancer Café
||Dining Lancer Cafe.pdf
|Dining Options - Moe's Southwest Grill
|Distance Education (IITS website)
||ITS Distance Education.pdf
|Dorrill Dining Hall (Dining website)
|Energy Management Program (2009)
|Environmental Protection Policy (APPM, Policy 1011)
||APPM Environmental Protection Policy.pdf
|Facilities Management Services and Capital Planning and Construction, Final Report (2005)
|Facilities Survey Results (2008)
|Flower Gardens Management Plan
||Flower Garden Management Plan.pdf
|Technology Center Project Request Justification (2007)
|Grainger Hall (press release, August 2003)
||Grainger Hall (3).pdf
|Health and Fitness Center (Campus Recreation website)
|Heating Plant, Project Request Justification (2003)
||Heating Plant Documents.pdf
|Hiner Maintenance Requirement List Report (example)
|Hull Springs Farm (website)
||Hull Springs Farm.pdf
|Institute for Teaching through Technology and Innovative Practices (website)
|Jarman Renovation, Project Request Justification (2004)
||Jarman Hall Documents.pdf
|Lancer Field (Lancers website)
||Athletics - Lancer Field.pdf
|Lancer Park (Campus Recreation website)
||Recreation Lancer Park.pdf
|Lancer Park Apartments and Townhouses (RCL website)
||RCL Lancer Park Apartments and Townhomes.pdf
||LU Land Survey.pdf
|Landscaping and Grounds Management Strategic Plan (2008)
|Landscaping and Grounds Organizational Chart
|Longwood Center for Communication, Literacy and Learning (website)
|Longwood Center for the Visual Arts (website)
|Longwood Landings (RCL website)
||RCL Longwood Landings Apartments.pdf
|Longwood University Building Gross Square Feet (2003-2009)
||2003-2009 Building SF list.pdf
|Longwood University Strategic Plan
||Strategic Plan - Longwood University.pdf
|Longwood Village (RCL website)
||RCL Longwood Village Apartments.pdf
|Maintenance Reserve Report (example)
|Physical Plant Organizational Chart
|Preventive Maintenance Work Order (example)
|Research and Educational Activities at Hull Springs Farm (HSF website)
||Hull Springs Farm Education and Research.pdf
|Ruffner Hall (press release, 4/6/05)
||Ruffner Hall 2005 (3).pdf
|Six Year Capital Plan (2009)
|Small Business Development Center (website)
|Space Allocation and Assignment Policy (APPM, Policy 7210)
||APPM Space Allocation and Assignment Policy_7210.pdf
|Space Configuration Management Policy (APPM, Policy 7211)
||APPM Space Configuration Management Policy_7211.pdf
|Space Planning and Management Committee (RPM website)
||Space Planning and Management Committee.pdf
|Stormwater Management Master Plan (2008)
|Sustainability Strategic Plan (2008)
|Turf Management Plan
||Turf Management Plan.pdf
|Vision 2020: Campus Master Plan
|Vision 2020: Campus Master Plan (video file)
|Weight Training Facility, Iler Hall Renovation (Space Allocation and Assignment Request)
|Wheeler Hall (RCL website)
||RCL Wheeler Hall.pdf
|Willett Hall (Lancers website)
||Athletics - Willett Hall.pdf
|Wimba Live Classroom Overview (IITS website)