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University Withdrawal and Temporary Leave

Undergraduate Student Withdrawal from the University

Current Longwood students that are not planning on continuing their enrollment with Longwood University after the completion of the term are required to formally withdraw. In order to officially withdraw, students must meet with a staff member in the Office of the Registrar. The formal withdrawal process will ensure cancellation of housing assignments, registered courses, tuition, and other associated charges.

Students must officially withdraw from the University (drop all registered credits within the appropriate add/drop period) to prevent the assessment of tuition and fee charges and if applicable cancel his/her room/board assignment before the first day of the academic semester to prevent the assessment of room and/or board charges.

Students withdrawing from the University on the first day of the academic semester, or later, will be charged as stated under the Catalog section REFUNDS AND CHARGE ADJUSTMENTS.

Withdrawal is not official until a student has completed the withdrawal paperwork with the Office of the Registrar. Until this is completed, the student will still accrue financial liability.

Please note that the following actions will not substitute for a formal withdrawal (or course cancellation) and will not be considered justification for elimination or reduction of charges:

1. Failure to submit payment for a course after registering
2. Failure to officially drop a course for any reason, including an account hold
3. Failure to attend class, log into Canvas, and/or complete coursework after registering
4. Requesting release of official (or unofficial) transcripts
5. Failure to apply for, receive, or accept financial aid and/or other third party tuition/fee assistance
6. Voluntary or enforced cancellation of financial aid
7. Failure to occupy Longwood-managed housing and/or to utilize campus meal plan

 

Mid-Semester Undergraduate Student Temporary Leave

Current Longwood students who are unable to complete the term due to health or other extenuating circumstances must contact the Office of the Registrar to facilitate an approved temporary leave from the University. The Office of the Registrar will work in conjunction with the Dean of Students to authorize a temporary leave from campus.

Students seeking an approved temporary leave must submit a request in writing to the Office of the Registrar.  This request must include: (1) the purpose for the temporary leave, (2) supporting documentation, and (3) a proposed date for return.  The Dean of Students will work with the Office of the Registrar to review the request and supporting documentation.  

Students with an approved temporary leave will be withdrawn from all uncompleted courses. Students will benefit by maintaining their myLongwood account, time ticketing for registration and will not be required to apply for readmission. However, any leave may impact the student's graduation date. Students are expected to return to campus within one semester.

Applicants will be informed regarding a decision via email by the Office of the Registrar. 

Students who are denied a temporary leave will need to officially withdraw and apply for readmission for their return to Longwood University.

Students who are granted temporary leave will still be considered withdrawn for financial aid purposes and may be subject to cancellation or proration of financial aid funds. Refunds will vary depending upon the date of approval. Students do have the ability to submit a Tuition Appeal form which can be found at http://www.longwood.edu/studentaccounts/20642.htm if there are legitimate circumstances.

 

End of Semester Undergraduate Student Temporary Leave

Students who plan to complete their current semester but who will not return to Longwood for the subsequent semester (excluding summer term) must request an approved temporary leave from the Office of the Registrar. The request must be in writing to ensure cancellation of housing assignments, registered courses, tuition, and other associated charges. The letter must include: (1) the purpose for the temporary leave, (2) supporting documentation, and (3) a proposed date for return. 

Students that receive an approved temporary leave will benefit by maintaining their myLongwood account, time ticketing for registration and will not be required to apply for readmission.

However, any leave may impact the student's graduation date. Students are expected to return to campus within one semester.

Applicants will be informed regarding a decision via email by the Office of the Registrar. 

Students that are denied a temporary leave will need to officially withdraw and apply for readmission for their return to Longwood University.

 

Suspension or Expulsion from the University

Longwood will suspend or expel any student who fails to meet the standards of the institution and the Student Government Association. In such a case, refunds may or may not be made at the discretion of the Vice President for Student Affairs. A student who is subject to an immediate disciplinary suspension shall receive a grade of "W" in all courses regardless of the time of the semester.

 

Termination of Access to myLongwood & Longwood Email

Student status

Access to myLongwood terminates

Access to live email

Graduated

30 days from Graduation (in Banner)

 Indefinitely

Withdrawn

Four (4) months from Withdrawal

Five (5) months from Withdrawal

Suspended

Four (4) months from Suspension

 Five (5) months from Suspension

 

Additional Resources