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Policy 5102

Use of Lancaster and Ruffner First Floor Public Space

I. Purpose

The purpose of this policy is to establish policies which govern the use of the Lancaster Building and the Ruffner building first floor public spaces to ensure they are used in a manner consistent with the mission of the institution and requirements of the Commonwealth of Virginia.

II. Policy

  1. It is the policy of Longwood University that the Lancaster Building first floor public spaces are to be used for the following  specified purposes only:
    1. Stallard Board Room: This can only be used for the following purposes:
      1. Board of Visitors sponsored events;
      2. Special events as designated by the President;
      3. Special academic ceremonies such as those sponsored by Honor Societies when reserved by an academic department; and
      4. Meetings of Longwood committees, but only during normal business hours;
      5. Admissions Department Open Houses and
      6. Other events with the approval of the Director of Conferences and Scheduling.
    2. Rowe Gallery Space: Use of the Rowe Gallery Space shall only be permitted to support an event  initiated from the Office of the President.  Any other requests for this space must be approved by the Director of Conferences and Scheduling.
    3. President's Conference Room 101I: This space can only be used by Longwood departments for meetings between 8:15 A.M. and 4:45 P.M., Monday through Friday.
  2. It is the policy of Longwood University that the Ruffner Building first floor public spaces are to be used for the following specified purposes only:
    1. Ruffner Rotunda: Use of this space shall be permitted to support an event initiated from the Office of the President and restricted to after 5:00 P.M. use only. This space will not be used for external requests. Food and beverage service for this space will be served in the Blackwell Cole Gallery.
    2. Ruffner 148: All events scheduled in this space must be approved by the Director of Conferences and Scheduling and the Vice President of Academic Affairs. This space will not be used for external requests. When spaces designated in this policy are in use an individual from the approved department must be designated as the responsible person and must be present during the scheduled event.

Revised and approved by the Board of Visitors, September 7, 2002
Revised and approved by the Board of Visitors, March 28, 2008