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Policy 1202

Intercollegiate Athletics: Drug Policy

I. Introduction

The Athletics Department promotes and upholds a year-round drug free environment within the Longwood and NCAA sanctioned athletics program. The priority of the Longwood University athletic program is the student-athlete's health, safety, and welfare. We provide this by emphasizing prevention, diagnosis, treatment, and rehabilitation of all student-athletes participating in the intercollegiate athletic programs. It has been proven that non-prescribed and/or illegal substances interfere negatively with the performance of a student-athletes and ultimately that student-athletes' overall experience.

Substance abuse is a very real and growing issue in our society. It is unfortunate that our student-athletes could be exposed to situations where drugs may be present but the fact remains that these substances are readily accessible to young people. Student-athletes are in the public eye and their behavior can bring negative attention to themselves, teammates, the Athletics Department, and Longwood University. Given this reality, the Athletics Department will implement a Drug Testing Program that is mandatory for our student-athletes to promote education, discourage use, and help with the treatment of any dependencies appropriately and promptly.

II. Purpose

The ultimate purpose of this program is to have healthy and high moral-character student-athletes that do not rely on recreational drugs or performance-enhancing substances. By having a policy, we are more prepared to help, inform and educate the student-athletes at Longwood University on the topic of substance abuse. The program is based on the Athletic Department's strong belief that the use of drugs and other substances are disadvantageous to the student-athletes experience with Longwood University Athletics.

By providing guidelines and a testing program, we hope to discourage substance abuse among our student-athletes and establish accountability for these individuals who break the rules. Drug testing will help to build a stronger relationship between the student-athletes and Athletics Department by demonstrating the commitment by the coaches, student-athletes, support staff and athletic administration to compete in a substance free environment.

III. Implementation

The Head Athletic Trainer will serve as the coordinator of Drug Testing Program and will implement the testing program reporting to the Director of Athletics regarding substance abuse violations. At the beginning of the academic year, there will be a presentation made to all student-athletes at Longwood University that will outline and review the NCAA Drug Testing Program and Policy as well as the Longwood University Drug Testing Program and Policy. During this time, the purpose of the testing and education will be explained, and the procedures for NCAA and Longwood University Drug Testing will be explained as well. Upon completion of the presentation each student-athlete will sign a form that acknowledges the receipt of the information and understanding of the drug policy and procedures for testing; consenting of urinalysis testing, and release of the individual's substance abuse testing information to a limited, defined group of individuals, which may include the Director of Athletics, the Coordinator of the Drug Testing program/Head Athletic Trainer and the head coach of the student-athlete's specific sport.

IV. Protocol

During the annual health assessment, student-athletes will be educated as described above. All prescribed medications must be reported to the Athletic Training Department. By signing the form, the student-athletes will be subject to testing throughout the calendar year for NCAA banned or prohibited substances (including illegal substances), which may include but not limited to:

  1. Amphetamines
  2. Anabolic Steroids/ Agents
  3. Barbiturates
  4. Cocaine
  5. Codeine
  6. Any Illegal Substance
  7. Diuretics
  8. Drugs banned by NCAA
  9. Heroin
  10. Marijuana (TCH levels above 15 ng/ml) including second-hand smoke**
  11. Masking Agents
  12. Morphine
  13. Opiates
  14. PCP (Angel Dust) and analogues

By NCAA standards, there is no complete list of banned drugs (please see Exhibit A and B for the latest updates from the NCAA as of June 10, 2009). Random selections will be made by a designated certified testing company after the Coordinator of Drug Testing program/Head Athletic Trainer submits the current rosters for each of the teams. Random Testing may be performed on an individual or team at any time.

Due to a reasonable suspicion of substance abuse, a student-athlete may be tested independent of the random sampling. A reasonable suspicion regarding the use of the drugs may come from any source including Sport Supervisors, Associate Directors of Athletics, Head Coaches, Team Physicians, the Residence Staff Advisory, the University Faculty and the Athletic Training Department. This suspicion will be reported to the Director of Athletics who will make the determination to independently test or not.

Those who test positive at any time may expect frequent screening thereafter during the remainder of their athletic eligibility. This is to provide safety and to help rebuild the trust in the student-athlete with their team. In order to return to a team, the student-athlete would have to retest negatively and be medically cleared by the Team Physicians and the Head Athletic Trainer.

All members of teams participating in NCAA sanctioned competition or individual team members participating in such competition will be tested prior to that competition. Student-athletes will be notified of their selection for substance abuse testing by their respective athletic trainer prior to the day of testing, in writing.

The substance abuse test shall consist of a urine specimen provided by the student-athlete under the supervision of the designated certified testing company crew member. The designated certified testing company will transport specimens to a SAMHSA (Substance Abuse and Mental Health Services Administration) and WADA (World Anti-Doping Agency)-accredited laboratories to screen for the above listed substances. Each student-athlete's sample will be identified by the number it was cataloged at the time of collection. These numbers and all records related to testing will be kept in a secure and confidential filing system in the Athletic Training Office.

V. Urine Toxicology Screening

SAMHSA and WADA-accredited laboratories will report to the designated certified testing company the results of the testing. The designated certified testing company will then inform the Coordinator of Drug Testing program/Head Athletic Trainer of the results. Upon request, the designated certified testing company will issue reports on the number of student-athletes tested and results information. The designated certified testing company will maintain databases sufficient to satisfy selection protocol and reporting requirements. All the above databases are maintained under strict confidentiality policies.

For the purposes of this policy, a positive test result is one that indicates by the accredited laboratories the presence of one or more banned drugs in the student-athlete's urine. If a student-athlete is tested outside of the Longwood University Athletics Drug Testing agency, he or she will be required to notify the Longwood University Coordinator of Drug Testing program/Head Athletic Trainer. He or she is required to test negative and be medically cleared by the Team Physicians and Head Athletic Trainer prior to return participation and/or competition.

Those student-athletes who have completed their eligibility will not be included in the random drug testing program.

VI. Outcome Of A Positive Test

At the discretion of the Director of Athletics or athletic staff member, an offending student-athlete may be referred to the Judicial Board and/or Honor Board.

A positive drug test is a violation of Athletics Department rules. The positive drug test will have the following consequences:

  1. First Positive during the Student-Athletes NCAA Eligibility
    1. The student-athlete will be required to attend Longwood's Alcohol and Drug Education Program "Last Call" within two weeks of the notification of the positive drug test.
    2. Suspension from competition during championship season including pre-season and post-season for a time period of 33 percent of the team's season - to begin immediately (EXCLUDES Practice).
    3. If the student-athlete is a minor, parents or legal guardian will be notified.
    4. Failure to comply or refusal to participate in the "Last Call" program will result in immediate disqualification from all athletic participation until the above guidelines are met.
  2. A Second Positive during the Student-Athletes NCAA Eligibility
    1. The student-athlete will be required to attend Longwood's Alcohol and Drug Education Program "Last Call" within two weeks of the notification of the positive drug test.
    2. Suspension from competition during the entire championship season including pre-season and post-season - to begin immediately (EXCLUDES Practice).
    3. The student-athlete will be enrolled in Longwood University Counseling Center.
    4. If student-athlete is a minor, parents or legal guardian will be notified.
    5. Failure to comply or refusal to participate in the "Last Call" program will result in immediate disqualification from all athletic participation until the above guidelines are met.
  3. A Third Positive during the Student-Athletes NCAA Eligibility
    1. The Director of Athletics will notify the student-athlete in writing that he/she will be immediately removed from all further athletic participation at Longwood University.
    2. In addition any financial assistance provided by the Athletics Department will cease for the same time period and is effective immediately.
    3. The student-athlete will be enrolled in Longwood University Counseling Center.

In the event that the student-athlete has completed his/her eligibility, a loss of any remaining financial aid may occur.

If a student-athlete tests positive, the student-athlete will be re-tested more frequently to promote substance free health.

A summary copy of the tests results will be forwarded to the IAC and Faculty Athletics Representative.

VII. Self-Disclosure

The Athletics Department encourages its student-athletes to voluntarily seek help if they feel that they have a problem with substance abuse. Self-disclosure prior to substance abuse testing notification will be seen as a request for help. If self-disclosure does take place prior to testing notification and student-athlete has no prior positive tests, then the Director of Athletics has the discretion to allow the student-athlete to return to play following a negative drug test and is declared medically cleared by the team physicians and Head Athletic Trainer to return to participation. If self-disclosure does take place prior to testing notification and the athlete only tests positive for the substances disclosed, it is again under the Director of Athletics discretion. The Student-Athlete will be referred to the Longwood University Counseling Center and attend Longwood's Alcohol and Drug Education Program "Last Call". The Student-Athlete will be tested periodically to insure that he or she remains substance free. The student-athlete must remain substance free to avoid the imposed sanctions.

If the student-athlete tests positive for a substance other than the disclosed substance, the positive result will be treated in accordance with a positive test.

VIII. Failure To Test

Student-athletes will be notified prior to test date and get a receipt that states the date, time and location of the testing. A conflict with testing time may be rescheduled with the Coordinator of Drug Testing program/Head Athletic Trainer prior to the time of testing. Failure of a student-athlete to report at the specific testing time will result in positive test result. Failure of a student-athlete to report to the specific testing time following a positive test will result in an addition positive drug test result. The Coordinator of Drug Testing program/Head Athletic Trainer will notify student-athletes and coaches of sanctions after a failure to report. The student-athlete must test prior to participating in team functions.

IX. Other Circumstances

The Coordinator of Drug Testing program/Head Athletic Trainer will be in communication with the Health and Wellness Counseling Center to determine the status of a student-athlete's counseling and treatment.

If a positive test is the result of prescribed medication, or of questionable nature, the Coordinator of Drug Testing program/Head Athletic Trainer will determine if the presence of the prescribed medication or of another substance constitutes a positive test result. The student-athlete is required to provide all documentation of prescribed medications prior to the specimen collection.

X. NCAA Testing/Sanctions

The NCAA will test at championship events and random on-site tests. Positive tests will result in a one year suspension from NCAA competition per NCAA policy. For further information, go to www.drugfreesport.com . A positive NCAA test result will be considered a positive test result under Longwood University's Drug Policy.

XI. Appeals Process

As a student-athlete you are first and foremost a student of Longwood University and are subject to all University policies and procedures as set forth in the Student Handbook. In addition, as a student-athlete, you are bound by the policies and procedures set forth by the NCAA, any applicable conference, and the Athletic Department as stated in this Student-Athlete Handbook.

It is the goal of the Athletic Department to ensure that every student-athlete is treated with due process and with respect. In the case of grievances (i.e. suspension from practice/competition, dismissal from the team, etc.), a student-athlete may appeal all other sanctions that suspends participation in practice, competition, and other services provided by the Athletic Department through the Appeals Procedures set below:

  1. If the decision is unsatisfactory, the student-athlete may submit a written appeal to the Director of Athletics, including any information which might change the factual findings
  2. Upon a decision by the Director of Athletics Directors, the student-athlete has 24 hours from the decision to submit a written appeal to the Faculty Athletics Representative. The decision of the Faculty Athletics Representative is deemed to be final.

XII. NCAA Permissible/Impermissible Drug Policy

To assist the NCAA membership in accurately applying Bylaw 16.5.2.g, (only non-muscle-building nutritional supplements may be given to student-athletes for the purpose of providing additional calories and electrolytes, as long as the supplements do not contain NCAA-banned substances) posted below are two lists of supplements: one permissible for the institution to provide, the other containing examples of impermissible ingredients.

It is important to note that when reading the ingredient label of a supplement product, the listing of any impermissible ingredient makes the product impermissible. Further, when considering the product's protein content, the reader should consider the listing of the word "protein" and the number of grams included. If any other parts of a protein are listed separately, as in any amino acid or chain, it would not be permissible for an institution to provide such a supplement to its student-athletes. If the product lists a "proprietary protein" or "protein blend," then this is not protein from a whole food source, but rather a concoction created by the manufacturer, and in most instances includes impermissible supplement ingredients.

  1. Permissible
    1. Vitamins and minerals
    2. Energy bars
    3. Calorie replacement drinks (for example, Ensure, Boost)
    4. Electrolyte replacement drinks (for example, Gatorade, PowerAde)
  2. Impermissible
    1. Amino acids (including amino acid chelates)
    2. Chondroitin*
    3. Chrysin
    4. CLA (Conjugated Linoleic Acid)
    5. Creatine/compounds containing creatine
    6. Garcinia Cambogia (Hydroxycitric Acid)
    7. Ginkgo Biloba
    8. h. Ginseng
    9. Glucosamine*
    10. Glutathione
    11. Glycerol **
    12. Green tea
    13. HMB (Hydroxy-methylbutyrate)
    14. Melatonin
    15. MSM (Methylsulfonyl Methane)
    16. Protein powders
    17. St. John's Wort
    18. Tribulus
    19. Weight-gainers
    20. Yohimbe
    21. * It is permissible for an institution to provide glucosamine and/or condroitin to a student-athlete for medical purposes, provided such substances are provided by a licensed medical doctor to treat a specific, diagnosed medical condition (as opposed to prescribing them for preventive reasons).
    22. ** Glycerine or glycerol as a binding ingredient in a supplement product is permissible.
  3. Applying Bylaw 16.5.2.g
    1. In considering whether a supplement product shall be considered permissible under this legislation, a member institution should:
      1. Review the labeling ingredients to determine if the product meets the criteria set out within the legislation;
      2. Review the ingredients for any banned substances (see www.ncaa.org/health-safety);
      3. Determine whether the product contains any of the examples of "impermissible" ingredients referenced earlier;
      4. Determine if the product contains more than 30 percent calories from protein.
    2. If at that time the member is still uncertain as to whether the terms of the legislation have been met, and in consultation with the institution's compliance office, the member should contact Mary Wilfert at mwilfert@ncaa.org for interpretive assistance and provide full written product-ingredient information. The NCAA will act in concert with sports medicine consultants to provide a review of the product and respond to the member institution. Products deemed permissible should be reviewed annually to determine if any reformulation of the product has introduced elements that make it no longer permissible to provide to student-athletes.
    3. If an institution has an interest in providing a supplement product being offered by a manufacturer or distributor of the product, it is the institution's responsibility to follow the outlined steps. Do not refer the manufacturer or distributor to the NCAA for a product review.
  4. NCAA Nutritional/Dietary Supplements Warning:
    1. Before consuming any nutritional/dietary supplement product, student-athletes should review the product and its label with the athletics department staff.
    2. Dietary supplements are not well regulated and may cause a positive drug test result. Student-athletes have tested positive and lost their eligibility using dietary supplements. Many dietary supplements are contaminated with banned drugs not listed on the label. Any product containing a dietary supplement ingredient is taken at your own risk.

XIII. 2009-10 NCAA Banned Drugs (as of June 10, 2009)

  1. The NCAA bans the following classes of drugs:
    1. Stimulants
    2. Anabolic Agents
    3. Diuretics and Other Masking Agents
    4. Street Drugs
    5. Peptide Hormones and Analogues
    6. Anti-estrogens
    7. Beta-2 Agonists
    8. Note: Any substance chemically related to these classes is also banned.
    9. The institution and the student-athlete shall be held accountable for all drugs within the banned drug class regardless of whether they have been specifically identified.
  2. Drugs and Procedures Subject to Restrictions:
    1. Blood Doping.
    2. Local Anesthetics (under some conditions).
    3. Manipulation of Urine Samples.
    4. Beta-2 Agonists permitted only by prescription and inhalation.
    5. Caffeine if concentrations in urine exceed 15 micrograms/ml.
  3. Examples of NCAA Banned Substances in each class (NOTE: There is no complete list of banned drug examples!!). Check with your athletics department staff to review the label of any product, medication or supplement before you consume it!
    1. Stimulants: amphetamine (Adderall); caffeine (guarana); cocaine; ephedrine; fenfluramine (Fen); methamphetamine; methylphenidate (Ritalin); phentermine (Phen); synephrine (bitter orange); etc. Exceptions: phenylephrine and pseudoephedrine are not banned.
    2. Anabolic Agents: boldenone; clenbuterol; DHEA; nandrolone; stanozolol; testosterone; methasterone; androstenedione; norandrostenedione; methandienone; etiocholanolone; trenbolone; etc.
    3. Diuretics and Other Masking Agents: bumetanide; chlorothiazide; furosemide; hydrochlorothiazide; probenecid; spironolactone (canrenone); triameterene; trichlormethiazide; etc.
    4. Street Drugs: heroin; marijuana; tetrahydrocannabinol (THC).
    5. Peptide Hormones and Analogues: human growth hormone (hGH); human chorionic gonadotropin (hCG); erythropoietin (EPO); etc.
    6. Anti-Estrogens : anastrozole; clomiphene; tamoxifen; formestane; etc.
    7. Beta-2 Agonists: bambuterol; formoterol; salbutamol; salmeterol; etc.

Any substance that is chemically related to the class of banned drugs, unless otherwise noted, is also banned.

NOTE: Information about ingredients in medications and nutritional/dietary supplements can be obtained by contacting the Resource Exchange Center, REC, 877-202-0769 or www.drugfreesport.com/rec - password ncaa1, ncaa2 or ncaa3.

It is the student-athlete's responsibility to check with your athletics staff before using any substance.

Revised and approved by the Board of Visitors, March 30, 2012.
Revised and approved by the Board of Visitors, September 7, 2002.