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Orientation Students

Photo Submission Details

Welcome to Longwood!

All Longwood University students, Faculty and Staff are required to have an ID card.  Our ID card is called the Lancer Card and is used for many important services such as building access, meal plan and Lancer CA$H purchases, admittance to Athletic events, and much more. 

Orientation students are permitted, and encouraged, to submit a photo for their Lancer Card prior to attending Orientation.   Please submit your photo at least two business days prior to your Orientation session.  If you miss the deadline, or forget to import a photo, you will need to come to the Lancer Card Center during Orientation to have your picture taken in person.   


  • Photo submissions are manually reviewed and can take up to two business days to be processed.
  • Once reviewed, you will receive an email stating whether your photo was accepted or rejected.
  • If your photo is rejected, please correct any issues and resubmit or choose a different photo.
  • If your photo cannot be used, or you do not meet the deadline, we will take your photo in the Lancer Card Center on Orientation day.
  • If you have difficulty meeting these guidelines, please contact the Lancer Card Center at lancercard@longwood.edu or call 434-395-2715.
  • IMPORTANT - You will need to bring a valid photo ID (such as a driver's license, military ID or passport) to receive your card.
Lancer Card

Photo Requirements

You can find a list of photo requirements on this link: Requirements for Submitting a Photo

Additional requirements:

  • Color Photo
  • 300 x 400 pixels
  • At least 15KB and must be less than 1MB
  • You must be looking straight at the camera. (No side profiles!)
  • No group photos
  • No hats or sunglasses
  • Background must be a light solid color.
  • Derogatory photos will be deleted
  • There should be a small space between the top of your head and the top of the image.
  • Remember...this is for identification purposes. The picture must clearly identify you.

Please remember that this is a valid, state issued photo ID card and subject to certain rules and regulations.

Lancer Web Card Center button

Submitting a Photo

Visit "Lancer Web Card Center".

  • Log in using your LancerNet ID and password.
  • Select "Submit ID Photo" option on the menu
  • Browse for the photo in your files that you will use (see photo requirements listed above)
  • Click upload
  • The image will be displayed as it will appear on the card.  If the image is cut-off, it will be rejected.  Resize, or choose a new photo, and resubmit.
  • HINT:  If you click "upload" and nothing happens, then the photo is too large or not a jpg.  Try resizing and resubmitting.



This is a good photo!

 This is a good photo!

(Though it wouldn't hurt to smile!)

 This is a bad photo.

You should be facing forward.

 This is a bad photo.

The photo is too large and we
can't see your whole head

 This is a bad photo.

No hats allowed.
Must be a solid background.
Photo is cut off.


Picking up your Lancer Card!

You will need to show a valid photo ID in order to receive your Lancer Card.  You can pick up your ID at designated areas during your Orientation session.  Please refer to your Orientation schedule for specific locations and times.

Valid forms of ID include:

  • State driver's license
  • State-issued identification card
  • Military-issued identification card
  • Valid U.S. or foreign-issued passport (showing country of origin)
  • Permanent Resident Alien Card
  • Certificate of U.S. Naturalization