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Refund Policy

Deposits and Refunds

It is wise for a student to think through the financial obligations carefully before applying to participate in a study abroad program. Dropping out of a program can result in a substantial loss of funds, as explained below.

Faculty-Led Programs

Faculty leading short-term study abroad programs may require up to a $400 nonrefundable deposit to hold a space in their programs and most programs do so. In this case, the deposit will be forfeited should a student decide to drop out of a program. If a student drops out very early on in the registration process, it is possible that this might be the only forfeiture of funds. It is up to the individual faculty member to decide if the deposit will be refunded in the event of extenuating circumstances.

However, after reservations have been made and money has been expended for the group, a student will forfeit substantially more than just the deposit. For example, after airline tickets have been booked, hotel reservations made, domestic transportation arranged, tours scheduled, etc., a student will be responsible for far more than the nonrefundable deposit.

Funds will also be retained to ensure that the costs to the other students in the program do not increase as a result of a smaller group size. For example, some expenses are fixed amounts and when divided across fewer participants the costs per person increase. Money will be retained from the amount paid by a student who is withdrawing to ensure that the other participants do not have to pay a higher price as a result.

Students who do not meet their financial obligations will have a hold placed on their Longwood student account until the situation is reconciled.

Exchange Programs

There is no deposit charged for exchange programs. Payment for exchange programs is processed in the same manner as a semester spent at Longwood. Students will receive a bill for tuition and fees just as they would if they were remaining on campus. Failure to pay the bill has the same repercussions that it would in any semester that a student is at Longwood. Other fees (such as room and board) may be required by the host university.

Students should note that there is a $250 processing fee that is payable to Longwood University. The Advisor for the study abroad program will help inform students of when and how to pay this fee. A hold flag is placed on the student's account if this fee is not paid.

Third-Party Programs

Companies offering study abroad programs have different policies about deposits, payment schedules, and refunds. It is the students' responsibility to be familiar with the policies of the companies they are working with.

Students should note that there is a $250 processing fee that is payable to Longwood University. The Advisor for the study abroad program will help inform students of when and how to pay this fee. A hold flag is placed on the student's account if this fee is not paid.