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Student Affairs

Dean of Students Data Owner: Tim Pierson
Data Type Description Classification
Public Internal Restricted
Dean of Students Office Data Student reference letters, meeting agendas and minutes, correspondence   X  

 

 

Dean of Students Data Owner: Larry Robertson
Data Type Description Classification
Public Internal Restricted
Publications Joan of Arc Leadership Program schedules, brochure on Leadership Studies minor, sexual assault brochure, etc. X    
Assessment Data Program/workshop evaluations, learning plans, CAS reviews, etc. X    
Program Data Information on Joan of Arc Program participants, workshop outlines/curriculum, workshop exercises/activities, 360 degree feedback summaries for Joan of Arc participants   X  
Contracts Contracts for speakers and university's consulting psychiatrist     X

 

Health and Wellness Center Data Owner: Tim Pierson
Data Type Description Classification
Public Internal Restricted
Student Health Records Immunization records, health care records, prescription history   X  

 

Volunteer and Service Learning Data Owner: Jennifer Fraley
Data Type Description Classification
Public Internal Restricted
Volunteer and Service Learning Office Data Student reference letters, meeting agendas, assessment reports, program evaluations   X  
Publications Agency directory, Service-Learning Handbook, applications, registration forms, service logs, etc. X    
Student Program Data Student registration/application information, VSL program participant info, program attendance records, workshop and program outlines   X  
Contracts Contracts for speakers, venues and programs     X
Alternative Spring Break Medical Information Information on students traveling on Alternative Spring Break   X  
Alternative Spring Break Passport Information Information on students traveling on Alternative Spring Break     X

 

Counseling Center Data Owner: Maureen Walls-McKay
Data Type Description Classification
Public Internal Restricted
Counseling Center Web Site Contact information, statistical data, assessment/evaluation data, relevant links, information on services and programs X    
Client Records Registration cards, intake sheets, case notes, correspondence/consultations, appointment schedule, calendars   X  
Counseling Center Data Satisfaction and Learning Outcome Surveys, accreditation annual reports   X  

 

Disability Services Data Owner: Tim Pierson
Data Type Description Classification
Public Internal Restricted
Disability Services Office Data Includes staff time logs, student feedback, tracking chart of student services   X  
Disability Services Policies and Procedures Documents with current office policies and procedures X    
Project LINC Documents Working documents and research projects for grant project development   X  
Goal 10 Student Tracking Documents Working documents for communicating with Modern Language department   X  
Student Educational Records Case notes documenting student meetings, accommodation, and service usage   X  
Student Disability Codes Classification as a student with a registered disability   X  
Student Disability Documentation Psychoeducational evaluations and medical reports documenting disability   X  

 

Residential and Commuter Life Data Owner: Larry Robertson
Data Type Description Classification
Public Internal Restricted
Departmental Publications Evaluations (IRL evaluations), assessments (CAS reports, Learning Plan reports, etc.), calendars, advertisments of upcoming events, staff newsletters, announcements for students X    
Floor Charts Blank floor charts show location of student rooms on the floor. Filled in floor charts show location of student's in rooms on the floor.

X
(blank)

X
(filled in)

 
Board Bill Counts of student attribute vs. meal plan X    
Student Housing Records Check-in documentation (room condition reports, key receipts, apartment contracts, pet/smoking policies, etc), modification requests (room change requests, charge slips, meal plan change requests, room buyout requets, off-campus release requets, home-commuter-notorized letters, etc.), damage documentation (bill, appeals, etc), etc.   X  
Student Employment Records RCL staff/RA rosters, staff confidentiality disclosures, key reciepts, contracts, applications   X

X
(when connected to PI)

Rosters RA duty rosters, RA grade reports, general rosters (without indetifying information), early arrivial rosters, registered to stay rosters, commencement housing rosters, part-time exception roster (students with less than 12 registered credits), REC student rosters   X  
Employment Eligibility Verification Forms (Form I-9) and Supporting Records/Reports Completed I-9 records of RAs kept in accordance to U.S. immigration laws     X
Resident Information Application, student profile, assignment history, etc.   X  
Student Issues Data Information documenting students of concern, action taken, etc.   X  
Disruptive Behavior Data Completed psychiatric evaluations, behavioral agreements based on psychiatrist recommendations, information on students required to obtain a psychiatric evaluation   X  

 

Student Union and Involvement Data Owner: Susan Sullivan
Data Type Description Classification
Public Internal Restricted
Office of the Student Union and Involvement Data Meeting minutes and agendas, letters of recommendation, room reservations, table reservations   X  
Office of the Student Union and Involvement Publications   X    
Assessment Year end reports, learning plans   X  
Program Evaluations     X  
Applications, Selections and Registrations Citizen Leader submissions, Citizen Leader Award registration, Mortar Board selection process, Family Weekend registration forms, Recruitment Counselors, Order of Omega applications and interview paper work, completed waivers and student staff job applications.   X  
Contracts for Entertainers Artist contracts for student programs   X  
Club and Organization Registration Information Information provided for registration of student clubs and organizations   X  

 

Honor and Judicial Programs Data Owner: Rick Chassey
Data Type Description Classification
Public Internal Restricted
Student Conduct Records Information on student violations of the conduct and honor codes, and results of disciplinary processes   X

X
(when connected to PI)

 

Police and Public Safety Data Owner: Bob Beach
Data Type Description Classification
Public Internal Restricted
Police Office Data Meeting notes, correspondence, etc.   X  
Public Safety Web Site Information Crime logs, crime reports, officer/dispatcher informatoin X    
Investigative Materials Files and reports on past and present, active and inactive police or criminal investigations   X  
Police Files and Records Criminal files, traffic offenses/ticket information, sex offense files, juvenile records     X
Police Reports Past and present/active and inactive complaint reports, incident reports, abstract reports     X
Police Officer Immunization Records     X  
Liability Waivers Vehicle jump starts and adjustments   X  
AED Checklist Functional logs   X  
Public Safety Billing Event billings, security reimbursements   X  
Release of Information Authorizations Forms designating release of student information to parents   X

X

(when connected to PI)

Vehicle Operation Training Data Authorizations to validate the status of individual driver's license and driving history prior to being allowed to operate a university vehicle     X
Parking Office Data Supervisor staff meeting information, training materials (BossCars, TicketTrack, etc.)   X  
Parking Publications Maps, space data, rules, shuttle schedules, quarterlys, forms, announcements, contractor parking program X    
Parking Information Parking plans, records, calendar, monthly requests, reservations, confirmations, software, log sheets, decals   X  
Tickets Parking ticket information   X  
Parking Tow Logs, 10-100 Logs     X  
Parking Permit & Registration Information Billing statements, appeals, payroll decuction, premium, refund requests, faculty/staff registrations   X

X

(when connected to PI)

Freshmen Car Policy and Exemption Requests Personal letters, forms, rights   X

X

(when connected to PI)

Officer Files Training uniform data, gun data (serial numbers of issued duty weapons, firing range scoring records, etc.)   X  
Police Internal Use Forms Blank and completed forms for internal use only pertaining to: emergency phone, checklist, Nightwalkers, radio checkout, roll call meeting, information sheet, policy and procedure review, ride along, shift trade, training checklist, police officers, event security, CVCJA training, enrollment, ROTC, key (athletic trailer, misc. duplication, pool, ITS, officer key requests, etc.), key pickup box, signout log, property receipt, weather, etc.   X  
Police Public Use Forms Parking appeal, bus training, complaint forms, driver's ed class, key request, policy forms, assistance forms, visitor parking pass/parents, etc.

X
(blank)

X
(complete)

 
Police Logs & Clipboards Logs and clipboards for: ABC grant, lost and found items, surplus, YMCA, vendors, codes for Brock Commons Garage, dispatch shift change, facilities log sheet, dispatch on the job training, emergency phone, Nightwalker signout, shift, shift change, LU events, uniform issue, vehicle tow, logsheet engraver, vendor card, loaner card, facilities key, list of passes given, housing master key, etc.   X  
Police Manuals & Agreements Fire, validation policy, van test waivers, voice, alert system, emergency response guide, operator manuals, emergency operations plan, employee health and safety manuals, emergency manuals, LUPD manual, directive manual, protocol manual   X  
Training Records Training requests (disapproved, approved, pending) for drivers education class, operator license training, DCJS training, etc.   X  
Dispatch Equipment Information     X  
Vehicle Information     X  
Crime Statistics     X  
Receipts Current and past property receipts   X  
State Police Purchase Forms

 

    X  
Missing Children Forms   X
(blank)
  X
(complete)
Ride Along Forms   X
(blank)
  X
(complete)
Loaner Cards Form   X
(blank)
  X
(complete)
Reports Testing for Longwood Village fire alarm panel, emergency management test, emergency plan information, emergency radio information   X  

 

Integrated Security Systems Data Owner: Bob Beach
Data Type Description Classification
Public Internal Restricted
ISS Office Data Minutes & Agendas; Project plans; Action Plans; Disaster Recovery; Dispatch Manual; Departmental contacts, budgets, forms, vendors, etc; Policies and Procedures Manuals;   X  
Access Control Data Software specifications:: Building Plans; Door Standards; Key Codes; BadgeDesigner; DataExchange; Forms Designer; Access requests: conference, Greek, holiday, visitor, separation, withdrawals, Bed & Breakfast etc.; Cardholder Data: access assignment, etc.; User Data: authorized system administrators with access level; License Admin;   X  
Hardware specifications:: Door Data: location, linkage, alarms, port, and address, etc.; Alarm Data: fire/trouble alarm linkage, monitoring;
Video Surveillance Data Policies and procedures of video surveillance, grant efforts, hardware specifications, real time and archive footage.   X  
Grant Files Files with grant information and contacts X    

 

Recreation Center Data Owner: Matt McGregor
Data Type Description Classification
Public Internal Restricted
Membership Records Student, faculty, staff membership information: membership dates, fitness center usage, etc.   X  
Personal Training Information Personal fitness information: height, weight, exercise baseline numbers, workout plans/history, etc.   X