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HSA Constitution

Constitution of the Honors Student Association

 

Article I: Name and Purpose

 

Name: Honors Student Association (hereafter HSA)

 

Purpose: To further students within the Cormier Honors College in their goals of the exchange of ideas; the enrichment of educational, social, and cultural experiences; and leadership in public and community service.

 

Article II: Membership

 

Qualifications: Students registered in the Cormier Honors College will be granted membership in the Honors Student Association.  Members have a choice of how active they want to be in this organization.

 

Class of Membership:

 

Key definition:  Activity Points - Members will receive one point for attending general body and scheduled committee meetings.  Members will receive two points for volunteering at an HSA sponsored event. A member can earn one point for volunteering at an event sponsored by another organization, but they can only earn up to a total of three points for this service. All such non-HSA service work must be documented by a signed form.

 

General members do not pay dues and do not have voting privileges.  They may attend meetings and any HSA activity, but they will not be awarded activity points for doing so.

 

Active members pay dues and have voting privileges. To be "active," members must earn at least 11 activity points each semester.   

 

Distinguished members pay dues and have voting privileges.  To be "distinguished," members must earn at least 17 activity points each semester.  These members are eligible to attend a retreat at the end of the academic year.  In order to attend the retreat, at least one active semester and one distinguished semester must have been completed.   

 

 

  

Method for Admission:

 

General membership: Registration in the Cormier Honors College.

 

Active membership:  Registration in the Cormier Honors College and submission of a completed "Active Membership" form stating commitment and willingness to be involved (i.e., earning ≥11 points). Students will have active status as soon as the form is completed but they must earn 11 points and pay dues to keep this status.  Points will be evaluated at the end of the semester and those wishing to become distinguished members for the next semester may resubmit the form.

 

Dues: $5 each semester

 

Dropping Membership: All benefits of membership will be revoked if a student is no longer a registered member of the Honors College.  Students who are on disciplinary probation lose voting rights. There will be a three-strike policy in place for students who fail to meet the requirements for active or distinguished membership.

 

Strike Policy:  A member obtains a strike when not following through with commitments (e.g., signing up for a committee but then failing to attend meetings).  Once three strikes are earned, the active member is demoted to a general member.  Active membership can be reinstated the following semester by resubmitting the "Active Membership" form.

 

Article III: Officers and the Executive Board

 

Officers:

 

Executive Board Members

· President

· Vice President

· Secretary

· Treasurer

· Communications Liaison

 

Chairs

· Community Service

· Relay for Life

· Historian

 

Other Officers

· Sergeant-at-Arms

· Class Representatives (1 for each class)

Executive Board: The officers and other members of the Executive Board will act as representatives of the Honors students. They will discuss and make recommendations on all proposals set forth to the organization.

 

Standing Committees: These committees include an advertising committee, "Faces for F.A.C.E.S." committee, and Relay for Life committee. The Executive Board reserves the right to appoint other committees for special events and organization needs as they may arise.

 

Qualifications: All officers are elected by the members of the HSA. Officers must be willing to serve a full term (one academic year).  In order to run for an Executive Board position, the candidate must be a distinguished member and have accumulated ¾ of their activity points prior to elections.  Chairs must be active members of the HSA.  (Since elections of Chairs will be done at the beginning of the semester, active membership will be on your Honor through submitting the membership pledge.)

 

Duties:

 

  • President: The President presides over meetings, opens and closes all sessions, initiates any voting within meetings, and offers assistance to the membership whenever needed. The President will sit on the SGA Senate as the Honors College Representative.
  • Vice President: The VP will preside over any meeting in the absence of the President, and assume all other duties of the President whenever the President is unable to do so. The VP also will be the ultimate committee head; s/he will coordinate all committees and chairs and create subcommittees as necessary. The VP will also plan the distinguished member retreat.
  • Secretary: The Secretary will document and maintain the minutes of each meeting. S/he will take attendance at every meeting and make sure that the quorum is met. The Secretary will also keep track of every member’s activity points.
  • Treasurer: The Treasurer will maintain the financial records of the organization and manage funds in the organizational budget as approved by the Executive Board. The Treasurer will collect and manage dues.
  • Communications Liaison: The CL will fulfill the communications needs of the organization by way of e-mail, letters, telephone, etc., to insure effective communication between the membership and the Board and between the organization and outside entities (e.g., Student Affairs, Honors organizations at other institutions, etc.). The CL also will be the chair of the Advertising committee and maintain the HSA Facebook and Twitter accounts.
  • Relay-for-Life Chair: The Relay-for-Life chair will set up and manage the Honors College Relay team. S/he will execute fundraising ideas, and the chair must volunteer to be on a campus-wide Relay subcommittee in order to inform team members of what other Relay teams are doing.
  • Community Service Chair: The Community Service chair will organize two community service events per month. The chair will plan and organize the "Faces for F.A.C.E.S." event while also heading the committee.
  • Historian: The Historian will take pictures and record the history of the organization. The Historian will scrapbook and post pictures of events on social media sites.
  • Sergeant-at-Arms: The Sergeant-at-Arms will maintain order at all meetings and assist the President with voting by Robert’s Rules.
  • Class Representatives: Class representatives will attend all meetings and report back to their respective classes (e.g., Class of 2016). They will encourage participation in meetings and serve as liaisons between the General Body and the Executive Board.

 

Term: The Executive Board and other officers will be elected for one academic year. Elections will take place at the end of March, and the term will begin in August.

 

Community Service and Historian Chairs will be re-elected at the beginning of every semester (August and January).  Relay for Life Chair will be elected for one academic year, but will be elected in August.

 

Student holding more than one office: A student cannot hold more than one position unless there is an emergency where the position cannot be filled. Elections will open the next semester to fill the vacant position, and if it is not filled, the previous officer/ chair will hold that position with an interim status.

 

Study abroad/ Special circumstances: Students who are studying abroad or must leave due to medical/family emergencies will have their membership status put on hold for the duration of their absence.  Those members will be allowed to run for positions as long as they were active/distinguished the semester before they went on hold.  (i.e. Hannah is distinguished in the Fall but studies abroad in the Spring.  She will be eligible to run for Exec for the following Fall because she was distinguished in the semester prior to going abroad.)

 

Method for Filling Vacancies: If for any reason an officer is unable to fulfill his/her duties, the HSA reserves the right to appoint positions-elect or to hold an immediate mini-election.

 

Impeachment: If for any reason the members of the organization feel that an officer is not fulfilling his/her duties, the faculty advisor and that officer must be contacted. The Executive Board will meet to consider the case, and the officer in question may make an appeal during this meeting. The four chairs and five members of the Executive Board, minus the person in question, will vote on impeachment. If the officer involved is found wanting by five of the remaining eight members, s/he will be removed from office following the meeting.

 

Article IV: Meetings

 

  • Meeting Times: Every other Sunday
  • Time: 9:30PM, unless otherwise stated
  • Location: Lounge on the 1st floor of Wheeler Residence Hall
  • Number: Twice per month (or more as needed)
  • Notification:  All members will be notified of meeting dates, through the distribution of meeting minutes and social media outlets, at least one week in advance of each meeting.

 

 

 Operational Procedure:

·  Realistic Quorum: Three of the five members of the Executive Board, one representative from each committee, class representatives, and an additional ten regular members must be present in order to conduct business. Total of at least 14 General Body members.

  • If quorum has been met, the President will begin the meeting by following his/her agenda, and issues will be discussed one point at a time.
  • At the end of the meeting, individual members may make announcements from their other organizations.
  • Robert’s Rules: Voting will be conducted by means of Robert’s Rules. We will not be using Robert’s Rules at every meeting; they will only be implemented when elections are taking place. In order for an officer to be elected, s/he must receive half plus one (simple majority) of the recorded votes. Abstentions must also be recorded.

 

Officer Meetings: If deemed necessary, Executive Board meetings will take place on weeks opposite the regular meetings.