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Online Application Procedures

Primarily our programs are designed for the individual who is employed full-time and wishes to enroll in graduate studies on a part-time basis.  Full-time enrollment is available in the Communication Sciences & Disorders; English; Reading, Literacy and Learning; and Sociology majors.  In addition, the online MBA in General Business is offered on a full-time basis.

To apply to ALL degree and professional endorsement programs except the Special Education General Curriculum/Liberal Studies Five-Year Program (see the procedures for this program below), complete the following steps:

  1. Complete the online application form and the In-State Tuition Application (if applicable). (Tuition & Fees) To apply to the CSD major, complete the CSDCAS application at www.capcsd.org/csdcas and the Longwood University online application at www.longwood.edu/graduatestudies/10314.htm, pages 1, 2, 4 (if applicable), and 5. 
  2. Write a personal essay of 500 words or more in which you discuss your reasons for seeking graduate education. Use a word processing program (such as Microsoft Word) and paste your essay in the text box provided in the application. Include your career goals and how the graduate program for which you are applying would help to meet those goals; prior work/life experiences which relate to your interest in, and aptitude for, the graduate program for which you are applying; and your perception of your intellectual capability to complete successfully your graduate program.
  3. Must have an overall undergraduate GPA of 2.75 (on a 4.0 scale). If not, either a minimum mean score on 2 out of 3 parts (verbal, quantitative, analytical writing) of the General GRE test OR a GPA of 3.5 or higher on 6 hours of Longwood graduate courses that are part of the degree program to which the applicant is applying taken as a non-degree registrant within the last 12 months. An applicant must be a graduate of a four-year regionally accredited college or university.
    Applicants to the Communication Sciences and Disorders program must have an overall undergraduate GPA of 3.00 (on a 4.0 scale).
    Applicants to the English/Education & Writing or Literature programs must have an overall undergraduate GPA of 3.00 (on a 4.0 scale).
    Applicants to the Business Administration program must have an admission score of 1100 or greater, with a minimum GMAT score of 470. Admission score is based on the following formula: GMAT + GPA (200) ≥ 1100
  4. Request official transcripts from EVERY INSTITUTION attended (even if noted on subsequent transcripts) including undergraduate and graduate part-time, full-time, non-degree and summer studies and have them sent directly to you in a sealed envelope. Do not break the seal. (DO NOT SUBMIT Longwood University transcripts as they will be obtained in house.)
    If you wish to have credit considered for transfer, you must include a written request and course description with your application.  Six hours from a regionally accredited institution, no more than five years old, equivalent to graduate course work at Longwood in the program to which you wish to be admitted, and a grade of "B" or better earned may be transferred.
  5. Two recommendations related to your competence and effectiveness in your professional work are required. These recommendations are to come from academic sources such as current/prior faculty members, supervisors or professional contacts. Section 1 of each Recommendation Form (pdf) is to be completed by the applicant. Provide the Recommendation Form (pdf) and a self-addressed, stamped (if needed) envelope to each person preparing a recommendation. Instruct each to enclose the completed recommendation in the envelope. The envelope should then be sealed, signed across the seal and returned to you. Do not break the seal. 
  6. Applicants must submit a copy of their valid teaching license, if applying to one of the degree or endorsement programs that require a teaching license as a prerequisite.
  7. Applicants must submit a copy of passing scores on Praxis Core Academics for Educators, or an equivalent SAT or ACT score, OR passing scores on the VCLA plus passing Praxis Core Academics for Educators: Mathematics or equivalent SAT mathematics or equivalent ACT mathematics, ifapplying to any of the three initial licensure programs.
  8. Applicants to the English/Creative Writingprogram must submit a writing sample of not less than (10) and not more than twenty (20) pages in the genre of their choice. (10 pages of poetry or 15 pages of prose/fiction or non-fiction or 20 pages of drama)
  9. Applicants to the Communication Sciences and Disordersprogram must submit scores from the General Test of the GRE. They can be no more than five years old. Applicants who have a master's degree are exempt from this requirement.
  10. Applicants to the Business Administration program, all three concentration, must submit scores from the GMAT.
  11. Once you have compiled ALL of the above, mail the complete application to the College of Graduate & Professional Studies, Longwood University, 201 High Street, Farmville, VA 23909. A complete* application consists of a minimum of two recommendations on the required form, official transcripts from all colleges/universities attended, a copy of your teaching license if applicable, a copy of Praxis Core Academics for Educators, SAT or ACT scores if applicable, GRE scores if applicable, GMAT scores if applicable, and a writing sample if applicable. (Optional items that may be included with the application are a personal vitae or résumé, a writing sample for those programs that do not have this requirement, and additional recommendations.)
    *The application form and personal essay have been submitted online and do not need to be resubmitted.

Applications are reviewed once monthly beginning around the middle of the month on a rolling basis in all programs except Business Administration and Communication Sciences & Disorders. The published deadlines in the table below are good guidelines, but not absolute deadlines.  However, for optimum consideration for all programs but the two exceptions, completed applications should be submitted by the deadlines listed below. Failure to meet the published deadlines could lead to difficulties with admission to the requested term, financial aid, and/or course selection.

Semester applicant wishes to begin Graduate Program Completed application packets due to College of Graduate Studies Applicants notified of admission status no later than: $50 Deposit due in Cashiering for students accepting their offer of admission Deadline for requesting a refund of the deposit
Fall Semester May 1 June 30 June 30 July 31
Spring Semester October 1 November 15 November 15 December 15
Summer Sessions February 1 March 31 March 31 April 30

 

Applications are forwarded by the College of Graduate & Professional Studies to the appropriate program admissions committee for review only when all application materials have been received and the file is complete. Each program’s admission committee reviews complete applications monthly on a rolling basis beginning around the middle of each month. (See two exceptions below.) Once the committee has rendered a decision, the College of Graduate & Professional Studies sends prompt, written notification to the applicant. The above dates are applicable to complete applicant files received by the appropriate deadlines.

 

Deadline Exceptions

Applications to the Business Administration MBA programs are due twice annually by May 1st for consideration for admission to the subsequent fall semester for part-time study in all three concentrations or by February 1st for admission to the subsequent summer semester for full-time study in the general business concentration. Applicants are notified of a decision within 45 days of receipt of the complete application. Deposits are refundable provided a written withdrawal/refund request is submitted to the College of Graduate and Professional Studies prior to the dates above.

Applications to the Communication Sciences and Disorders program are due annually by February 1st (an absolute deadline) for consideration for admission to the subsequent fall semesterTo apply to the CSD major, complete the CSDCAS application at www.capcsd.org/csdcas and the Longwood University online application at www.longwood.edu/graduatestudies/10314.htm, pages 1, 2, 4 (if applicable), and 5.   The essay, recommendations, official transcripts, and GRE scores are components of the CSDCAS application. Applications are reviewed once annually after the February 1st deadline for consideration for admission to the subsequent fall semester. The February 1st deadline is an absolute deadline with receipt and verification of all application materials required by that date for the CSDCAS application and with receipt of the Longwood University online application by that date. Applicants are notified of a decision no later than March 15th and must accept the offer-of-admission by submitting a deposit by April 15th. Deposits are refundable provided a written withdrawal/refund request is submitted to the College of Graduate & Professional Studies prior to June 30th.

 

Admission Procedures To The Graduate Year Of The Special Education General Curriculum/Liberal Studies Five-Year Program

Complete the following steps:

  1. Complete the application form and In-State Tuition Application form. (Tuition & Fees)
  2. Write a personal essay of 500 words or more in which you discuss your reasons for seeking graduate education. Use a word processing program (such as Microsoft Word) and paste your essay in the text box provided on the application. Include your career goals and how the graduate program for which you are applying would help to meet those goals; prior work/life experiences which relate to your interest in and aptitude for, the graduate program for which you are applying; and your perception of your intellectual capability to complete successfully your graduate program.
  3. Letters of recommendation do NOTneed to be submitted. Recommendations will be done by the Special Education faculty when they review the admission applications as a group.
  4. Official transcripts of all previous undergraduate and graduate work do NOTneed to be submitted. The special education faculty to aid in making their admission decision will examine Longwood records that include any course work taken elsewhere, available on the computerized academic record. An overall undergraduate GPA of 2.75 (on a 4.0 scale) is required.
  5. The application form and personal essay are submitted online and do not need to be resubmitted
  6. All the required documents must be submitted by the February 1st deadline for admission to the summer semester or by October 1st for admission to the spring semester. Failure to meet this deadline will delay admission to the graduate year of the program. Students complete this process during their senior year, with their acceptance pending successful completion of their professional semester and bachelor's degree.

Applications are forwarded by the College of Graduate & Professional Studies to the Special Education program admission committee for review. The Special Education Graduate Admissions Committee will review all five-year program applicants as a group after the above deadlines. Any applications not received by the appropriate deadline will be held until the next group review period. Once the committee has rendered a decision, the College of Graduate & Professional Studies sends prompt, written notification to the applicant.

 

Deposit

A $50.00 tuition deposit is required of all degree and professional endorsement seeking graduate students as an indication of commitment to attend Longwood University. Students offered admission will be invoiced for the deposit in the offer-of-admission letter from the College of Graduate & Professional Studies. Deposits are made in the Office of Cashiering and are refundable provided a written withdrawal/refund request is submitted to the College of Graduate & Professional Studies prior to the stated deadlines in the table above. The deposit becomes a credit on the new student's account and is separate charge from the previously paid application fee.

 

Cancellation Of Admissions Offer

Longwood's Honor Code prohibits lying, cheating, and stealing. Students who complete the Application for Graduate Admission pledge to abide by the Honor Code. Should a student falsify the information provided on the application, alter academic documents, plagiarize the essay or otherwise issue an untrue statement as part of the application process, the offer of admission will be revoked. The University also reserves the right to revoke an offer of admission:

  • should a student's academic performance fall below established minimums,or
  • should a student not enroll in a course for the term admitted.

 

Non-Degree Students

  1. No more than nine Longwood non-degree graduate hours may be counted towards a degree, certificate or endorsement program. Students are expected to apply to a Longwood graduate program prior to enrolling in classes. At the latest, all application materials should be received before the completion of six hours.
  2. A teacher who is primarily interested in licensure renewal but not credit toward a degree program may enroll as a non-degree student. No application is necessary and registration takes place in the Office of the Registrar.
  3. A student who is interested in personal enrichment may enroll as a non-degree student. No application is necessary and registration takes place in the Office of the Registrar.
  4. Graduate courses may be audited, with permission of the instructor and registration takes place in the Office of the Registrar.

Registration may be done in person (Barlow Hall) OR via regular mail (Office of  Registration, Longwood University, 201 High Street, Farmville, VA 23909) OR via e-mail (registrar@longwood.edu) if you have the capability to scan the form and attach it to the e-mail OR via fax (434.395.2252). (It is the responsibility of students to confirm receipt of the fax or e-mail by calling 434.395.2580.) Registration and In-State Tuition Application forms are available on the Registration Office web site at www.longwood.edu/registrar, select 'Non-Degree Students' from their menu.

 

Second Master's Degree

A student who has earned a master's degree from an accredited institution may choose to complete a second master's degree. The applicant should complete all of the steps in the admission process and in addition, submit a completed Application for Graduate Degree. The prospective applicant should contact the College of Graduate & Professional Studies to arrange an appointment with the appropriate Program Coordinator for the completion of the Application for Graduate Degree. Once complete the $50.00 Application for Graduate Admission fee should be submitted directly to the Office of Cashiering. The Application for Graduate Degree form is then filed in the Office of the Registrar at the same time the Application for Graduate Admission is submitted to the College of Graduate & Professional Studies.

A maximum of six (6) credit hours from the first master's degree may be applied to the second master's degree, provided a grade of B or better was earned in the coursework, it is no more than five years old, and it is applicable to the new program.

 

International Students

The University welcomes applications from prospective international students. 

Our programs are primarily designed for the individual who is employed full-time and wishes to enroll in graduate studies on a part-time basis. Full-time enrollment at the graduate level is nine (9) credit hours per semester and is required for international students studying on an F-1 or J visa.  We do not provide any type of housing for graduate students.

We have five majors in which full-time enrollment may be possible.  Those majors are (1) English with concentrations in Literature, Education & Writing, and Creative Writing; (2) Education with concentrations in Algebra & Middle School Mathematics, Special Education General Curriculum/Curriculum & Instruction Specialist, and Special Education General Curriculum/K-12 Initial Teaching Licensure; (3) Reading, Literacy & Learning; (4) Communication Sciences & Disorders; and (5) an online MBA concentrating in General Business.  This MBA program requires two summer, campus-based, weekend residencies that last from Thursday through Sunday  

In order to qualify for admittance, a graduate international applicant must have the equivalent of a four-year baccalaureate degree with a minimum cumulative GPA of at least a 2.75 on a 4.0 scale and in some of the above programs a minimum 3.0 is required.  The international student must also demonstrate proficiency in the English language through the TOEFL (Test of English as a Foreign Language) or International English Language Testing system (IELTS) if English is not the primary language spoken in the household. A minimum score of 570 (paper test)  or 80 (Internet test) is required on the TOEFL or a minimum 6.5 on the IELTS for admission.  All applicants are expected to meet all admission requirements in order to be considered as we do not grant conditional admits.

To allow time for credential evaluation and unexpected delays in international mail, international applicants should mail the Application for Graduate Admission along with all other materials at least six months before planning to enroll. The College of Graduate and Professional Studies requires a credential evaluation for each official college transcript from an accredited evaluating agency. There are several companies that provide this service: AACRAO International Education Services (www.aacrao.org) and World Education Services, Inc. (http://www.wes.org/) are two examples, there are others. The credential evaluation may require a fee to be paid which is the student's responsibility.

Medical services in the United States are not nationalized. Costs for doctor's services and hospitals may be more expensive than in your home country. Longwood requires that you subscribe to a health insurance plan before arriving. That policy must provide similar coverage in the U.S.

Every graduate student must have a health record on file. This record includes immunizations for Measles, German Measles, Rubella, Polio, Diphtheria, Mumps, Tetanus, and a Tuberculosis skin test (PPD) within the past year, which are required by Virginia law. Students may not be able to register for classes without complying with these immunizations. A chest x-ray may also be required for tuberculosis screening.

For additional information regarding health insurance or immunization requirements contact: Student Health & Wellness Center, Longwood University, Farmville, Virginia 23909, U.S.A. or e-mail: studenthealth@longwood.edu.

International applicants must certify sufficient financial resources in order to be issued a visa to attend Longwood. The student visa must be issued prior to enrollment. Please check with the Immigration and Customs Enforcement (ICE) for a complete set of regulations. A foreign national must provide an affidavit that shows that he/she has enough money to pay for the number of years required to complete the master's degree. The affidavit must be signed by the student and parent (if applicable) and be notarized by a bank official. Longwood does not provide financial aid for international students.

The U.S. Immigration and Customs Enforcement (ICE) has authorized Longwood to issue visa documents appropriate for the F-1 non-immigration student status.
 
Following receipt of all application materials to a full-time degree-seeking program, the Graduate Admissions Office will forward the applicant file to the appropriate program admissions committee for review. Each program's admission committee reviews applications once monthly beginning around the middle of the month. If the applicant meets all financial qualifications and is offered admission by the program, a formal letter of acceptance will be sent. The student must then pay the deposit ($50.00) indicating their intent to enroll. A Certificate of Eligibility (I-20) is issued to the student who has shown intent to enroll. The Certificate of Eligibility must be presented to the U.S. Embassy or Consulate along with a passport, the Longwood acceptance letter, and other information requested by the embassy.
 
Most students who enter the U.S. use an F-1 visa. The J-1 visa is appropriate for exchange students receiving a significant portion of their financial support from a government agency of their country, international foundation, or other educational sponsors. Students in the U.S. on F-1 or J-1 status must maintain a schedule of full-time study during the fall and spring semesters, and must report to the institution that issued the Certificate of Eligibility. Transfer from one college/university to another requires authorization from the new college/university. A prospective international student must have a current, valid, and legal non-immigration status before he/she can be offered final admission to Longwood. Do not plan to enter the U.S. on the tourist B-2 visa if you wish to pursue a full course of academic study. Transfer from the B-2 to the F-1 is very difficult, unless the B-2 is stamped "Prospective Student."

All non-immigrant visas carry restrictions about employment and the length of stay in the U.S. Read the Certificate of Eligibility carefully. You must be willing and able to abide by regulations for your visa status. The Admissions Office is informed on ICE policies; however, the student has ultimate responsibility to follow new policies and to maintain valid status.

 

Students With Disabilities

In accordance with the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, students with disabilities will not be discriminated against on the basis of their disability.

Admission to the graduate program is based on the requirements outlined in the Catalog. Admissions decisions are made without regard to disability. All students are expected to present academic credentials at or above the minimum standards for admission as established by the Graduate Committee.

Once a student has been admitted, requests for accommodations should be directed to the Director of Disability Resources at 434-395-2391, TDD 711, or by fax at 434-395-2434. The Director will work with the student, based upon appropriate documentation, to provide and structure reasonable accommodations to meet the student's needs.

Longwood University recognizes both the wide variation in the needs of students with disabilities and the fact that as students progress through their programs, unanticipated needs may arise. Contact your academic advisor, the program coordinator, the College of Graduate & Professional Studies or Disability Services as soon as possible if problems do arise.

 

Health Records

In accordance with 23-7.5 of the Code of Virginia, a full-time student (nine hours at the graduate level), enrolling for the first time in any public institution of higher education in this Commonwealth must have a health record and history on file in the Student Health & Wellness Center office. Prior to pre-registration for the second semester, students must furnish documented evidence, provided by a licensed health professional or health facility, of diseases for which the student has been immunized, the numbers of doses given, the dates when administered, and any further immunizations indicated. These immunizations include diphtheria, tetanus, poliomyelitis, measles (rubeola), German measles (rubella), mumps, and meningitis according to the guidelines of the American College Health Association. Tuberculosis screening within the past year is also required. Any student who fails to furnish this information will not be eligible for registration for the second semester.

 

Campus Security

Two reports, by Virginia Commonwealth University and the FBI, ranked Longwood as one of the safest campuses in Virginia. An annually produced Campus Security Report is available at www.longwood.edu/police/. It contains campus crime statistics as well as university policies and procedures. A printed copy is available upon request.