Accounts Payable

The Accounts Payable Office is responsible for ensuring that all payments on behalf of the institution are processed in accordance with state, federal and University policies and procedures.  As a state agency, Longwood University is required to pay for all completely delivered goods and services by the required payment due date.  Longwood University is required to pay invoices 30 calendar days after receipt of invoice or 30 days after receipt of goods/services, whichever is later.

Accounts Payable Forms

• Banner Payment Request Form (xls)
• Accounts Payable Payment Guidelines(pdf)
• Small Purchase Charge Card Log Sheet (pdf)
• Small Purchase Charge Card Cover Sheet (pdf)
• Transmittal Form (doc)

Accounts Payable Departmental Forms

• CARS Only ATV Form (xls)
• CARS Only Batch Header(xls)
• Banner Only Journal Voucher (xls)
• Request For Taxpayer Identification Number(s) and Certification
  Substitute W-9 Form (doc)