Common Findings

• Unlicensed software on department computers
• Cash receipts not deposited in accordance with university policy
• University assets, including cash, not safeguarded or properly accounted for
• Monthly FRS statements not reconciled to transaction
• Asset handling and accounting responsibilities are not segregated
• Written policies and procedures are not updated or maintained
• Job descriptions are not updated on a regular basis to reflect job responsibilities
• Departments maintain external bank accounts, which are not subject to University internal controls
• Contracts with outside parties are not properly maintained
• University telephones used for personal business and personal long distance phone calls charged to department
• Equipment being discarded with no authorization or only verbal authorization