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Expenses & Financial Policy

The fees indicated are estimated for the 2006-2007 academic year and are subject to change by the Board of Visitors at any time.

Longwood University assesses Tuition & Fee charges to all (full-time and part-time) students on a per credit hour basis, according to course type/method of instruction.

For academic and financial aid purposes, an undergraduate-level student must be registered for at least 12 credit hours, per semester, to be considered "full-time". Undergraduate-level students registered for fewer than 12 credit hours, per semester, are considered "part-time".

Special Note: Students who audit courses pay the same tuition and required fee rates as students taking courses for academic credit.

For All (full and part-time) students, the following per credit hour tuition and fee rates apply:

Per Credit Hour Tuition & Fee Charges for Virginia Residents (In-State Students) Taking Undergraduate-Level Courses (100-400 Level Courses):

Description of Charge: Course Type / Method of Instruction:
On-Campus  Online Off-Campus Intersession
In-State Undergraduate Tuition $132.00 $132.00 $132.00 $132.00
Student Activity Fee $6.00 $0.00 $0.00 $0.00
Comprehensive Fee $112.00 $0.00 $25.00 $0.00
Technology Fee $1.47 $0.00 $1.47 $0.00
Registration Fee $1.50 $0.00 $1.50 $0.00
Capital Outlay Fee $0.00 $0.00 $0.00 $0.00
Online Fee $0.00 $40.00 $0.00 $0.00
Total Cost Per Registered Credit Hour $252.97 $172.00 159.97 $132.00

Per Credit Hour Tuition & Fee Charges for Non-Virginia Residents (Out-of-State Students) Taking Undergraduate-Level Courses (100-400 Level Courses):

Description of Charge: Course Type / Method of Instruction:
On-Campus  Online Off-Campus Intersession
Out-of-State Undergraduate Tuition $386.00 $386.00 $386.00 $386.00
Student Activity Fee $6.00 $0.00 $0.00 $0.00
Comprehensive Fee $112.00 $0.00 $25.00 $0.00
Technology Fee $1.47 $0.00 $1.47 $0.00
Registration Fee $1.50 $0.00 $1.50 $0.00
Capital Outlay Fee $1.67 $0.00 $1.67 $0.00
Online Fee $0.00 $40.00 $0.00 $0.00
Total Cost Per Registered Credit Hour $508.64 $426.00 $415.64 $386.00

Per Credit Hour Tuition & Fee Charges for Virginia Residents (In-State Students) Taking Graduate-Level Courses (500 Level & Above Courses):

Description of Charge: Course Type / Method of Instruction:
On-Campus  Online Off-Campus Intersession
In-State Graduate Tuition $180.00 $180.00 $180.00 $180.00
Student Activity Fee $6.00 $0.00 $0.00 $0.00
Comprehensive Fee $92.00 $0.00 $25.00 $0.00
Technology Fee $1.47 $0.00 $1.47 $0.00
Registration Fee $1.50 $0.00 $1.50 $0.00
Capital Outlay Fee $0.00 $0.00 $0.00 $0.00
Online Fee $0.00 $40.00 $0.00 $0.00
Total Cost Per Registered Credit Hour $280.97 $220.00 $207.97 $180.00

Per Credit Hour Tuition & Fee Charges for Virginia Residents (Out-of-State Students) Taking Graduate-Level Courses (500 Level & Above Courses):

Description of Charge: Course Type / Method of Instruction:
On-Campus  Online Off-Campus Intersession
Out-of-State Graduate Tuition $504.00 $504.00 $504.00 $504.00
Student Activity Fee $6.00 $0.00 $0.00 $0.00
Comprehensive Fee $92.00 $0.00 $25.00 $0.00
Technology Fee $1.47 $0.00 $1.47 $0.00
Registration Fee $1.50 $0.00 $1.50 $0.00
Capital Outlay Fee $1.67 $0.00 $1.67 $0.00
Online Fee $0.00 $40.00 $0.00 $0.00
Total Cost Per Registered Credit Hour $606.64 $544.00 $533.64 $504.00

 * For purposes of this policy and most other listings throughout the financial section of this catalog, "On-campus" refers to credits offered through the Farmville, Virginia campus. On-campus credits will include, but are not necessarily limited to: credits associated with classroom instruction, student teaching and internship assignments, and/or independent study assignments.

** Off-campus rates apply only to course sections numbered 90 and above.

Per Semester Room & Board Charges-For All Students (Virginia and Non-Virginia Residents):

Description of Charge: Per Semester Rate  Description of Charge: Per Semester Rate
Residence Hall Rooms   Meal Plans  
   Main Campus--Double/Triple $1,811.00 14 Meal Plan+ $150.00: $1,218.00
   Main Campus--Single $2,111.00 Unlimited Meal Plan+ $50.00: $1,450.00
Longwood-Managed Apartments   Block 150 Meal Plan +75.00: $1,052.00
   Lancer Village, formerly Stanley Park: $2,144.00 10 Meal Plan + $250.00 $1,160.00
Longwood Landings--Quad: $2,475.00 *Flexible 5 Meal Plan + $50.00 $466.00
Longwood Landings--Single (Studio): $2,700.00 *Flexible 5 Meal Plan + $100.00 $516.00

 * Please note: The Flexible 5 Meal Plans are available only to commuter students or to students residing in Longwood-Managed apartments (Lancer Village or Longwood Landings). Students assigned to Main Campus residence halls must select a 14, Unlimited, Block 150, or 10 Meal Plan. (Please refer to Housing and Meal Plan contract for first semester freshman restrictions.)

OTHER FEES

Course Fees: Some academic course offerings require additional course and/or lab fees. These fees will be assessed to all students enrolled in the course at the end of the Add/Drop period. Fees typically range from $5 to $300.

Field Courses: Since charges vary for students enrolled in student teaching, semester rates may be obtained in the Office of Student Teaching.

College Plus Program: A fee of $350.00 is charged, first semester, to new students admitted to Longwood under the College Plus Program. This program provides a supported learning environment during the first semester for new freshman who show a strong potential for academic success at Longwood. The program is for the fall semester, but students are encouraged to remain in contact with the Director for as long as a need remains.

On-TRAC / Strengthening Academic Success (SAS) Program: A fee of $500.00 is charged to all re-admitted students returning to Longwood following academic suspension. The curriculum covers academic regulations as well as re-thinking study and time management strategies. Much of the curriculum is driven by student need / request.

Commencement Fee: A fee of $50 will be charged for a Bachelor's diploma or a Master's diploma. This non-refundable fee is payable to Longwood at the time application is made for graduation.

Automobile Registration: A fee is charged for each automobile registered. Parking on main campus or on Longwood-managed properties is permitted only if the permit issued on payment of the fee is displayed. For information regarding parking regulations and/or parking fees, please visit the Longwood University Public Safety web-site: http://www.longwood.edu/police/ , and select the options: Parking Services, and View Parking Regulations.

Returned Check Fee: A fee of $30 is charged for each check returned due to non-sufficient funds, stopped payment, account closed, etc.

Reinstatement Fee: If a student is administratively withdrawn for non-payment of tuition and fees and wishes to be reinstated*, he/she must pay a $50.00 reinstatement fee in addition to any outstanding charges.

* Note: If administratively withdrawn, original course schedule may not be available and the student must work with her/his advisor and the Office of the Registrar to create a new schedule.

Meals for Guests: Students entertaining guests in the Longwood dining hall are charged the following rates, tax included: breakfast-$4.00, lunch/brunch-$5.59, and dinner-$7.25.

The fees indicated are estimated for the 2006-2007 academic year and are subject to change by the Board of Visitors at any time.

Classification as a Virginia Student

Entitlement to classification as a Virginia student and the privilege of paying in-state tuition is determined at the time of admission from information submitted by the student on the state domiciliary form. This form is attached to the application for admission, readmission, or will be sent to the student for completion by the Office of Admissions. In-state classifications are determined pursuant to the Code of Virginia.

Longwood may initiate a reclassification inquiry at any time after the occurrence of events or a change in facts gives rise to a reasonable doubt about the validity of existing residential classification.

Appeal of the initial classification or subsequent reclassification requests should be made to the Dean of Students Office. Information and appeal forms may be obtained from the Office of Admissions or the Dean of Students Office.

Residential Requirements and Policy:

Longwood University is a residential university and features residence hall education focusing on student learning and personal development as part of its distinct academic mission. Students are, therefore, required to live on campus.

Exceptions to the residency requirement are as follows:

  • Living with parents, or legal guardian, and commuting from home to classes.
  • Reaching age 23 prior to the beginning of the fall semester (August 1).
  • Applying and qualifying for the junior privilege (56 credit hours) by the end of the spring semester (April 30).
  • Enrolling for less than 12 credit hours (both fall and spring semesters).
  • Presenting evidence of marriage.

In the spring semester there will be deadlines for requesting exceptions to the residency requirement. In order to qualify for one of the exceptions listed above, the student must meet the publicized deadline as communicated through the Office of Residential and Commuter Life. Residence Hall Agreements are for the entire academic year: August through May. Leases or other arrangements should be designed and managed only after exceptions are confirmed.

Minimum Credit Hour Requirement: Students residing in campus residence halls or Longwood-managed apartments are required to maintain a class load of 12 credit hours (per semester). This policy is designed to maintain the commitment to an educational residence hall environment. Except for medical reasons, service-connected commitments, or family emergencies, there are very few exceptions to this policy. Requests for exceptions that fall into one of the above categories should be addressed to the appropriate academic dean, together with supporting documentation. Final approval is required from the Vice President for Student Affairs or designee*. The information is then communicated to the Offices of Residential and Commuter Life and Student Accounts.

* Note: For students with a documented disability, permission to reside in campus residence halls or Longwood-managed apartments with a part-time schedule may be granted by the Office of Disability Support Services.

Application and Re-Admission Fee

A non-refundable application fee of $40 is required of each undergraduate student making his or her first application to Longwood. A non-refundable re-admission fee of $20 is required of each undergraduate student applying for re-admission to Longwood.

Deposit

For each new and returning Longwood student*, an annual student fee deposit (prepayment) is required to reserve the student's admission/return to Longwood University. The student fee deposit will be invoiced according to the student's status:

* Please note: For purposes of this policy, "new" refers to students who will enroll for the first-time into a Longwood University degree program and to students who will re-admit into a degree program following a withdrawal from the University. "Returning" refers to degree-seeking students who will continue attendance without a break in enrollment.

  • New & returning commuter students: $100.00 deposit
  • New residence hall students: $400.00 deposit
  • Returning residence hall students: $250.00 deposit

For returning students, the annual student fee deposit will be invoiced on or about February 15th, and it shall be due on or about March 15th. Failure to receive a bill does not waive the requirement for payment when due.

For new students, an Admission Deposit Form will be sent with the letter of admission (or readmission), and should be returned with payment to Office of Cashiering.

The deposit is refundable until June 1st for returning students, May 1st for new students admitted for the fall semester, and December 1st for students admitted for the spring semester. Requests for refunds to new students must be made in writing to the Longwood Admissions Office prior to the above-mentioned dates*. Deposit payments made after May 1st (fall), or December 1st (spring), are non-refundable. Refunds to eligible returning students will be processed, automatically, following the completion of formal withdrawal procedures.

* New students: With prior approval from the Office of Admissions, non-refundable deposits may be transferred forward one semester. If a newly admitted/readmitted student wishes to defer his/her enrollment and request transfer of his/her (non-refundable) paid deposit (forward one semester), then the student must submit a written request to Longwood's Admissions Office. Written requests for transfers of deposits must be received by the University prior to the first day of the academic semester for which the tuition deposit was originally paid. After the first day of the semester, non-refundable deposits will apply to withdrawal fees, and only (non-refundable) deposit payments in excess of withdrawal fees due may be transferred (forward one semester). For additional information concerning withdrawal fees, please refer to Withdrawal Policies and Procedures for Students Withdrawing from Longwood, under the section Expenses and Financial Aid of this catalog.

All students: The annual student fee deposit must be paid, in full, before a student may participate in room selection and/or register for the following semester's classes.

Financial aid recipients: In certain cases, returning students whose institutional charges are fully funded by financial aid may be eligible for a waiver of the annual student fee deposit. To be eligible for the deposit waiver, the following conditions must be met:

  • The student's current annual institutional charges must have been fully paid by financial aid awarded through the Longwood Office of Financial Aid. (Partial financial aid funding will not qualify the student for a waiver of the deposit.)
  • The student must have filed his/her next year's (annual) Free Application for Federal Student Aid (FAFSA) on or before the March 1st priority deadline to file.

To be considered for a waiver of the deposit, eligible returning students must apply to the Office of Student Accounts on or before the deposit due date. After the deposit due date, no waiver requests will be considered.

Please Note: Third Party funding from miscellaneous outside scholarships, vocational rehabilitation assistance, Virginia (VPEP) and out-of-state prepaid tuition programs, and other third party assistance and/or waiver programs will not qualify the student for a waiver of the deposit. Because confirmation of continued Third Party funding is almost always unavailable to the University until well after the due date for payment of the fall deposit, students receiving tuition assistance from outside sources will not qualify for a waiver of the fall deposit-even if a student's current annual tuition and fee charges were fully funded by the outside assistance. Students prepaying fall deposits, who, later, receive 100% tuition/fee funding from a third party source may submit refund requests which will be processed after the semester begins, and following Longwood's receipt of third party overpayment(s).

Required Fees:

Tuition and required fees are charged to all full-time and part-time students, including student interns*, student teachers*, and students earning credit hours for independent study. Required fees include:

Student Activity Fee

The activity fee is an administrative fee for student organization cost.

Comprehensive Fee

The comprehensive fee includes charges for Athletics, Student Union, Student Health and Counseling Services, and other services.

Technology Fee

The technology fee is used for direct technology support for students. This fee provides student network support and hardware and software in the academic computer labs.

Registration Fee

The registration fee is used to support the registration process and the WIN (Web Information Network) for Students.

Capital Outlay Fee

The capital outlay fee is a state-mandated fee required of out-of-state students for debt service costs on recently approved capital bond packages.

Online Fee

The Online fee supports online course management system (Blackboard), hardware, software, instructional design & delivery training, and technology support services for online courses.

* Please note: Student interns and student teachers whose (fall-spring) assignments will take place at a distance greater than 100 miles away from the Farmville campus may be eligible to apply for a reduction to the student activity and comprehensive fees. To confirm eligibility, and to receive application instructions, students must contact the University department through which a student's internship or student teaching assignment was arranged. Departments approving student fee reductions must submit validated applications to the Office of Student Accounts before any fee reductions will appear on a student's account summary/billing statement. Adjustments for approved fee reductions will process following the end of each semester's add-drop period, when student schedules are reported to be stable.

Meal Plans

The Residence Hall Room and Board Agreement spells out the terms of the meal plans available. Students select meal plans in the agreement and are permitted to change their selected meal plan during specific periods of time as stated in the Residence Hall Room and Board Agreement. For additional information, please refer to Longwood Dining Services, under the section Student Services, of this catalog.

Billing and Payment Schedule

Longwood University bills degree-seeking undergraduate students who register during (spring) open registration or during (summer) First Year Student/Transfer Student Orientation & Registration.

Graduate students, non-degree-seeking students, and all students registering for classes during late registration or late Orientation (August for the fall semester, January for the spring semester) are expected to pay their tuition and fee charges at the time of registration.

If a graduate or non-degree-seeking student registers during the open registration period and does not pay for courses at the time of registration, then the Office of Cashiering and Student Accounts will generate a bill for that graduate or non-degree-seeking student. When this occurs, graduate and non-degree-seeking students are required to pay all calculated charges on, or before, the semester due date-to avoid the possible assessment of late payment fees. Please see Billing Schedules, below.

**All currently enrolled students (including students registered after the billing date) may view their account summary on-line via the WIN (Web Information Network) for Students.

Please note: BILLING STATEMENTS ARE SENT TO THE STUDENT'S PERMANENT ADDRESS. Revised bills will not be sent for courses added after the open registration deadline or for changes made to housing assignments or meal plans after the open registration deadline. Students are responsible for paying (or securing with adequate financial aid) all calculated charges on, or before, each semester's payment due date. Students requesting changes after open registration are encouraged to view their account summaries via the WIN (Web Information Network) for Students or contact the Office of Student Accounts for up-dated balances. Failure to receive a bill does not waive the requirement for payment when due.

Billing Schedules:

First Semester: Fall charges (based upon the student's registered credit hours), less any credits, will be billed on or about July 15th, and shall be due on or about August 15th. Credit will only be given for miscellaneous outside scholarships* if the student provides Longwood with official notification of the award(s) prior to Longwood's scheduled billing dates. Failure to receive a bill does not waive the requirement for payment when due.

Second Semester: Spring charges (based upon the student's registered credit hours), less any credits, will be billed on or about December 1st, and shall be due on or about January 1st. Credit will only be given for miscellaneous outside scholarships* if the student provides Longwood with official notification of the award(s) prior to Longwood's scheduled billing dates. Failure to receive a bill does not waive the requirement for payment when due.

*Please note: Unless specific instructions to the contrary are issued by the awarding agencies, all miscellaneous outside scholarships will be evenly divided between the fall and spring semesters. (Miscellaneous outside scholarships are scholarships awarded to students by high schools or other agencies independent of Longwood.)

Methods of Payment:

Lump Sum Payments:

Payments may be submitted to the Office of Cashiering, 2nd floor Lancaster building (Room 201-A). Cash, personal checks (unless prior checks have been returned), cashier's checks, and money orders are accepted. An after hours payment drop box is also available outside the entrance to the Office of Cashiering and Student Accounts.

Credit cards/debit cards are not accepted in the Office of Cashiering, but VISA and MasterCard are accepted by voice response and web submission. Parents/students wishing to make credit/debit card payments may obtain information by visiting the Office of Cashiering/Student Accounts website at the following address: https://studentaccounts.longwood.edu/C20122_tsa/web/login.jsp.

Monthly Payment Plan:

Longwood offers a Monthly Payment Plan to students for the fall and spring semesters as an option for paying tuition bills. The deadline to apply for the Plan is on or about June 25th for the fall semester and on or about November 25th for the spring semester. Payments are due on the 15th of each month from July through October, for the fall semester, and from December through March, for the spring semester. A late fee of 10% of the past due amount will be assessed for each late payment. Delinquent payments may result in the student being dropped from the MPP. If a student is dropped from the MPP, then tuition and fee balances will be due in full. Please visit our website at http://www.longwood.edu/studentaccounts/mpplan.htm

Late Payment Fees

Any student account not paid in full or secured by Financial Aid* or approved Third-Party Tuition Assistance will be assessed a late payment fee of 10% of the unsecured past-due account balance as prescribed in 2.2-4805 of the Code of Virginia. Failure to receive a bill does not waive the requirement for payment when due and will not prevent the application of the late fee.

* Please note: Students are responsible for endorsing scholarship, Private loan, and/or Stafford loan checks upon notification from the Office of Financial Aid/Students Accounts. Parent borrowers are responsible for endorsing and returning (endorsed) Parental Plus loan checks upon notification. Failure to return endorsed checks in a timely manner could result in the assessment of late payment fees.

Cancellation Policy for Unpaid Student Accounts

Any student with an unpaid account balance not secured by a payment and/or financial aid will be denied access to student housing and will have her/his course schedule and meal plan cancelled on the last day of the add/drop period. A student who is administratively withdrawn for non-payment of tuition and fees will be assessed a withdrawal fee in accordance with the withdrawal policy. The student will be responsible for the withdrawal fee in addition to any outstanding charges. A student who is administratively withdrawn for non-payment of tuition and fees and wishes to be reinstated must pay the required reinstatement fee in addition to any outstanding charges. The original course schedule may not be available and the student must work with her/his advisor and the Office of the Registrar to create a new schedule. Student housing may not be available and the student must work with the Office of Residential and Commuter Life to secure housing accommodations. Payment of the reinstatement fee and any outstanding charges must be made to the Office of Cashiering.

Any student who is withdrawn at the end of the add/drop period is subject to eviction from student housing for non-payment.

Diplomas and official transcripts will not be issued until all financial obligations to Longwood have been paid or secured to the satisfaction of the University. Any unpaid balance will also prevent future registration and adding or dropping of classes.

Notice of Fees and Charges on Unpaid Tuition and Fee Balances

The public is hereby placed upon notice that failure to pay in full at the time services are rendered or when billed may result in the imposition of interest at the rate of 10 percent per month on the unpaid balance. If the matter is referred for collection to an attorney or to a collection agency, the debtor may then be liable for attorney's fees and/or additional collection fees of up to 50 percent of the then unpaid balance. Also, any account not satisfied by the due date may be reported to the credit bureau and will be listed with the Virginia Department of Taxation. Returned checks will incur a handling fee of $30. Requesting or accepting services will be deemed to be acceptance of these terms.

The student is responsible for all charges assessed regardless of any arrangements or agreements made with other parties.

Notice of Policies and Charges on Unpaid LancerNet (Telephone) Accounts

Students are responsible for the security of their PBN (Personal Billing Number) and will be liable for any charges made with their PBN. All students are required to pay LancerNet accounts within 30 days of the billing date. Failure to pay will result in a hold flag being placed on the student's record. This will prevent registration, adding or dropping of classes, processing of transcripts, and awarding of diploma. The student's PBN will also be deactivated, preventing any additional long distance calls. Returned checks will incur a handling fee of $30.00. If the matter is referred for collection to an attorney or to a collection agency, then the debtor will be liable for attorney's fees and/or additional collection fees of up to 50 percent of the then unpaid balance. Requesting or accepting services will be deemed to be acceptance of these terms.

Information and Instructional Technology Services will be billed for full months only. No credits will be given for partial months.

The Information and Instructional Technology Services Department will use the free Longwood University e-mail address provided to all students for notification purposes. Other e-mail addresses will not be maintained in the CMS (LancerNet) database.

Hold Flags, Future Registrations, and Release of Transcripts

Hold flags will be placed on student accounts having past-due financial obligations and may be placed on student accounts for a variety of other reasons (ex. transcripts incomplete, missing health form, degree-application delinquent). "Registration hold flags" are blocks that prevent future registrations and/or changes to existing course schedules. "Transcript hold flags" are blocks that prevent the release of transcripts to the student or any third party (school, employer, etc.) Once applied, financial hold flags (registration and transcript) may be cleared only by paying, in full, all previously incurred university expenses. For more information regarding the removal of non-financial hold flags, students are encouraged to contact the department(s) that posted the hold flag(s).

Hold flags may be viewed via the WIN (Web Information Network) for Students.

Withdrawal Policies and Procedures for Students Withdrawing from Individual Courses, but Still Enrolled for the Semester and Attending Longwood

To receive a partial refund or credit of semester charges, a student must drop individual courses within the official semester "add / drop" period. After the last day to drop a course, no refunds or credits will be issued to students who withdraw (without academic penalty) from individual courses. Failure to attend class and/or failure to drop courses during the add/drop period due to presence of unresolved hold flags will not release a student's financial obligation to pay for registered credit hours. For additional information concerning withdrawing without academic penalty, please refer to Withdrawal Policy, under the section Academic Regulations, of this catalog.

Enforced withdrawals, such as disciplinary suspension or administrative withdrawal due to non-payment, do not involve credits or refunds beyond the above schedule.

*Please note: For "Special Offering" courses held in non-traditional time frames, the last day to drop is the date of the first class meeting. Special offering courses include:

  • Courses beginning and/or ending outside of the normal calendar dates of an academic semester/summer session
  • Courses beginning and/or ending mid-semester/mid-summer session (short courses)
  • Courses overlapping two or more semesters/summer sessions.

Withdrawal Polices and Procedures for Students Withdrawing from "Online" Courses Offered Through Online @ Longwood University

Once a student has registered, pre-registered, or otherwise been assigned an Online course, he/she must officially drop before the close of business on the date of the first class meeting to prevent tuition and online fee charges. Registered students wishing to drop Online courses should contact the Office of Registration (before the date of the first class meeting) to ensure that proper drop procedures are followed. Failure to attend class and/or to drop courses due to the presence of unresolved hold flags will not release a student's financial obligation to pay for registered credit hours. Also, after the last date to drop an Online course, no refunds or financial credits will be issued to students who withdraw without academic penalty.

Enforced withdrawals, such as disciplinary suspension or administrative withdrawal due to non-payment, do not involve credits or refunds beyond the above schedule.

Withdrawal Polices and Procedures for Students Withdrawing from "Intersession" Courses Offered Through the Farmville Campus

Intersession courses are courses beginning and ending between the normal calendar dates of two academic semesters/summer sessions. Once a student has registered, pre-registered, or otherwise been assigned an Intersession class, he/she must officially drop before the close of business on the date of the first class meeting to prevent tuition and fee charges. Registered students wishing to drop Intersession courses should contact the Office of Registration (before the date of the first class meeting) to ensure that proper drop procedures are followed. Failure to attend class and/or to drop courses due to the presence of unresolved hold flags will not release a student's financial obligation to pay for registered credit hours. Also, after the last date to drop an Intersession course, no refunds or financial credits will be issued to students who later withdraw without academic penalty.

Enforced withdrawals, such as disciplinary suspension or administrative withdrawal due to non-payment, do not involve credits or refunds beyond the above schedule.

Withdrawal Policies and Procedures for Students Withdrawing from Longwood University

Once a student has registered or otherwise been assigned classes for any semester, he/she must officially withdraw from the University before the first day of the academic semester to prevent tuition and fee charges. Students withdrawing from the University on the first day of the academic semester, or later, will be charged as stated under the section Refunds and Charge Adjustments.

Withdrawal is not considered official unless a formal withdrawal is processed in the Academic Dean's Office of the student's major. Undeclared and special (non-degree) students should report to the Dean of Arts and Sciences.

*Please note: The following actions will NOT substitute for formal withdrawal and will NOT release a student's financial obligation:

  • Failure to attend class(es) after registering
  • Failure to pay at the time of registration or by the semester payment due date, whichever occurs last
  • Requesting release of official transcript to other colleges or universities
  • Canceling financial aid
  • Canceling housing assignments and/or board (meal) plans

All students: Please note that separate academic withdrawal policies exist in addition to financial withdrawal policies. For additional information, please refer to Withdrawal Policy, under the section Academic Regulations, of this Catalog.

Financial aid recipients: For additional information concerning withdrawal and its impact upon your financial aid, please refer to Financial Aid, under the section Expenses and Financial Aid of this catalog.

Refunds and Charge Adjustments

Refunds and Charge Adjustments will vary according to a student's status and according to the type of course(s) for which a student is registered. Students withdrawing from Longwood should refer to the appropriate Refunds and Charge Adjustments section(s), below.

Refunds and Charge Adjustments for Students Registered for Farmville (On-Campus*) Classes and Withdrawing from Longwood:

* Excludes Off-Campus, Online, and/or Intersession courses-please reference separate withdrawal policies, listed under separate headings within this Catalog.
Official notification of withdrawal must be processed prior to any consideration for a refund or adjustment to charges. This notification must be made to the respective Academic Dean's Office, and should, if at all possible, be made in person or in writing. Failure to formally withdraw will result in no consideration for account adjustments. For students who complete formal withdrawal notification, refunds/credits will be based upon the effective date of withdrawal.

Please note: If a student withdraws before his/her account balance is paid in full, then the student will be responsible for paying any balance that remains due after the appropriate withdrawal credits have been processed.

The following financial withdrawal policies apply to full and part-time (Farmville campus) students withdrawing from Longwood:

  • Full-time students withdrawing during the first 6 days of the academic semester (fall / spring) will be assessed a $250 withdrawal fee*. Credit balances resulting from the withdrawal will be refunded.
  • Part-time students withdrawing from Longwood or dropping all on-campus classes during the first 6 days of the academic semester (fall / spring) will be assessed a withdrawal fee equal to the cost of one credit hour of in-state tuition*. Credit balances resulting from the withdrawal will be refunded.
  • Full and part-time students withdrawing during the first 25 percent of the academic semester (fall / spring) will be assessed 50 percent* of the total semester charges, including room and board charges (if a residential student) with a minimum charge equal to the cost of one credit hour of in-state tuition. Credit balances resulting from the withdrawal will be refunded.
  • Full and part-time students withdrawing during the period from 26 percent to 50 percent of the academic semester (fall / spring) will be assessed 75 percent* of the total semester charges, including room and board charges (if a residential student) with a minimum charge equal to the cost of one credit hour of in-state tuition. Credit balances resulting from the withdrawal will be refunded.
  • After the (50 percent) midpoint of the academic semester (fall / spring), full and part-time students will be assessed the full cost of tuition, fees, room, and board. Only overpayments to total account charges will be refunded.

* Please note: After the start of the academic semester, no adjustments will be made to charges for late fees, early arrival fees, and/or capital outlay fees. Also, for withdrawals occurring after the last day to drop a class, no adjustments will be made to charges for course fees.

Exceptions: In unusual circumstances, charge adjustments and refunds beyond the above schedule may be recommended by Longwood's Tuition Appeals Committee for students who leave Longwood "for reasons beyond the student's control", such as for a verified incapacitation, illness, injury, or military reservist called to active duty. Tuition Appeal Application Forms may be obtained from the Office of Student Accounts or the Office of Financial Aid or at the following Web address:

http://www.longwood.edu/assets/studentaccounts/tuitionappealform.pdf

Enforced withdrawals, such as disciplinary suspension or administrative withdrawal due to non-payment, do not involve credits or refunds beyond the above schedule.

The refund policy may vary in accordance with federal regulations.

Please note: Financial aid recipients should also reference Financial Aid, under the section Expenses and Financial Aid of the Longwood Catalog.

Refunds and Charge Adjustments for Students Registered for Farmville (On-Campus*) Classes and Withdrawing from Classes Offered During Summer Sessions:

* Excludes Off-Campus, Online, and/or Intersession courses-please reference separate withdrawal policies, listed under separate headings within this Catalog.
During the summer sessions (only), students may withdraw from summer on-campus (Farmville) class offerings without financial penalty as long as the withdrawal occurs on, or before, the last day to drop* a course for each summer session. After the last day to drop a course (for each session), no refunds of payments or credits of charges will be issued for tuition, fees, room, and board. A students failure to attend class(es) will not fulfill the requirements for withdrawal and will not release a student's financial obligation to pay for registered credit hours.

Enforced withdrawals, such as disciplinary suspension or administrative withdrawal due to non-payment, do not involve credits or refunds beyond the above schedule.

*Please note: For "Special Offering" courses held in non-traditional time frames, the last day to drop is the date of the first class meeting. Special offering courses included:

Courses beginning and/or ending outside of the normal calendar dates of an academic semester/summer session

Courses beginning and/or ending mid-semester/mid-summer session (short courses)

Courses overlapping two or more semester/summer sessions

Refunds and Charge Adjustments for Students Registered for Classes Offered at Off-Campus Locations:

The following financial withdrawal policies apply to students withdrawing from off-campus classes (course sections numbered 90 and above):

Students who withdraw before the second class meeting will be assessed tuition and fee charges for one credit hour per class. Students must submit a letter of withdrawal prior to the second class meeting (students may not attend the second class meeting). The letter must be postmarked on, or before, the day of the second class meeting. If the 1st class is on Friday night and the 2nd class meeting is Saturday, the student must submit a letter by the following Monday and not have attended the 2nd class meeting. See either Graduate Students or Undergraduate Students, below, for instructions.

After the second class, students will be assessed full tuition and fees for the course. In unusual circumstances, charge adjustments and refunds beyond the above schedule may be recommended by Longwood's Tuition Appeals Committee. Tuition Appeal Application Forms may be obtained from the Office of Student Accounts, the Office of Financial Aid or at the following web address: www.longwood.edu/studentaccounts/tuitionappealform.doc.

Enforced withdrawals, such as disciplinary suspension or administrative withdrawal due to non-payment, do not involve credits or refunds beyond the above schedule.

Graduate Students:

Requests for withdrawals from all off-campus classes must be submitted to the Dean of Graduate Studies. Correspondence should be addressed to:

Dean of Graduate Studies
Longwood University
201 High Street
Farmville, VA 23909

Undergraduate Students:

Requests for withdrawals from off-campus classes must be submitted to the appropriate College Dean (Arts & Sciences, Business & Economics, Education & Human Services). Correspondence should be addressed to:

Dean of the College of (insert appropriate college)
Longwood University
201 High Street
Farmville, VA 23909

Please note: Financial aid recipients should also reference Financial Aid, under the section Expenses and Financial Aid of the Longwood Catalog.

Refunds

Refund checks will be issued in the name of the enrolled student, regardless of who originally made the payment. This policy may not apply if federal, state, and/or local regulations require the return of funds to financial aid programs or to third party employers or scholarship awarding agencies.

For account overpayments created by federal financial aid awards, refunds will be issued, automatically, following the application of the federal funds that created the credit balance. For account overpayments created by student, state, and/or local funds, refunds will be issued only after the student submits a written refund request to the Office of Student Accounts. If no written refund request is issued, non-federal account credits will apply to future charges, unless the student graduates or leaves Longwood. Following graduation or withdrawal, a refund of tuition and fee credit balances will be issued, automatically; and the refunded amount will be net of any outstanding balance owed to Longwood for past due library fines, parking fees, telecommunication charges, or any other outstanding debt to Longwood.

Minimum Refund Policy

Due to the high cost of processing refunds, no refund checks will be issued for $10 or less.

Special Cost Waivers for Children of War Casualties

Children between the ages of 16 and 25, either of whose parents was killed in action, is missing in action or a prisoner of war in any armed conflict, or is or may hereafter become totally disabled due to service subsequent to December 6, 1941, while serving in the army, navy, marine corps, air force, or coast guard of the United States, are eligible for free tuition and institutional charges (excluding room and board) at any educational or training institution of collegiate or secondary grade in the Commonwealth of Virginia if approved by the Director of the Division of War Veterans' Claims with the following stipulations:

  • Parent was a citizen of Virginia at the time of such service.
  • Parent is, and has been, a citizen of Virginia for at least ten years immediately prior to the date on which the application was submitted by or on behalf of such child for admission to any educational or training institution of collegiate or secondary grade in this Commonwealth.
  • If parent is deceased, was a citizen of Virginia on the date of his or her death, and had been a citizen of Virginia for at least 10 years immediately prior to his or her death.

Eligibility for these benefits is established by the Director of War Veterans' Claims, Richmond, VA 23216. Students who consider themselves eligible should contact the Director or may seek assistance from the Director of Admissions at Longwood. Verification of eligibility must be on file with the Office of Cashiering and Student Accounts before the first day of classes each semester. Please note that the waiver of tuition and fees does not include a waiver of charges for room and board. Room and board should be paid on, or before, the payment due date for each semester.

Senior Citizens Higher Education Act

Senior citizens aged 60 or over, with a Federal taxable income of less than $15,000 per year, and who have lived in Virginia for one year, can enroll in credit courses free of tuition, provided they meet the admissions standards of the college and space is available. Any senior citizen aged 60 or over can enroll in a non-credit course or audit a credit course free of tuition, regardless of taxable income, provided space is available. The senior citizen is obligated to pay fees established for the purpose of paying for course materials, such as laboratory fees. A maximum of three courses may be taken per semester.

Approval to register for classes under the Senior Citizens Higher Education Act may be obtained in the Office of Registration, Barlow 101.