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Forms & Publications
Compensation
The following documents are provided to define the different types of payments and describe the payment process: Payment Definitions (doc) and Payment Process Flowchart (doc)
- Compensation/Status Change Form- used to pay current employees only (doc)
- Honorarium Payment Request (with Instructions)(doc)
- Pay Action Worksheet(doc)
- Instructions for Independent Contractor Payments(doc)
-
Independent Contractor Payment Request (doc)
You will also need:- W-9 Letter(doc)
- W-9 Form (doc)
Employee Performance Management
Administrative & Professional Faculty:
- A/P Faculty Performance plan - (doc)
- Additional Performance Goals Continuation Sheet - (doc)
- A/P Faculty Performance Review - (doc)
- Template for Administrative/Professional Faculty Job Descriptions (doc)
- A/P Faculty Notice of Performance Improvement - (doc)
Classified Employees
- Employee Performance Plan and Work Profile (EWP for classified employees) (doc)
- Physical Demands and Activities Worksheet (pdf)
- Confidentiality Statement Form (doc)
- Classified Employee Evaluation Form (doc)
- Employee Self Assesment Form (doc)
- Acknowledgement of Extraordinary Contribution (doc)
- Notice of Improvement Needed (doc)
- Probationary Progress Review (doc)
- Interim Evaluation Form (doc)
- Instructions for Completing Employee Work Profile for classified employees (doc)
- Written Notice (Standards of Conduct) (pdf)
Recruitment & Hiring
- Recruitment Request (doc)
- Hiring Report (doc)
- Criminal History Record Request Form (pdf)
- Release of Information Form (doc)
- Selective Service Form (pdf)
- EEO Data Collection Form (faculty) (pdf)
- Employment Eligibility Form (I-9) (pdf)
- New Hire Information Packet (pdf)
- Advertising Cost Worksheet (pdf)
Virginia and Federal Tax Withholding Forms:
- Virginia Form VA-4(pdf)
- Federal Tax Withholding Form (pdf)
Employee Separation
Note: The Separation Request form (& resignation letter, if applicable) must be received in Human Resources before or on the employee's last day of employment.
- Separation Request (pdf)
Note: Employee Checklist should be received in Human Resources on the day of separation or shortly after.
Employee Related
Telecommuting (all three forms are required)
- Longwood Telecommuting Agreement (doc)
- Longwood Telecommuting Safety Checklist (doc)
- Department of Human Resources Policy 1.61, Telecommuting (pdf)
Leave Reports
- A/P Faculty Leave Reports (doc)
- A/P Holiday/Recognition Worked Hours Earning Form (pdf)
- Instructional Faculty Leave Reports (doc)
- VSDP A/P Faculty Leave Reports (doc)
- VSDP Instructional Faculty Leave Reports (doc)
Instructions
Click on the shaded area to enter the appropriate information in the space provided. Once you have completed the leave report, print it and sign it as the Person Preparing Report in the space provided. Have your supervisor sign it as Authorized Signature in the space provided. Forward the report to the Human Resources Office, Lancaster Building.
